Accounts payable lead

About the Role

The Lead, Accounts Payable is responsible for end-to-end vendor billing, payments, reconciliations, and compliance support, ensuring accuracy, timeliness, and strong coordination with internal and external stakeholders. The role plays a critical part in cash flow management and financial discipline.

Key Responsibilities

Vendor Operations & Billing

Ensure 100% vendor invoices are booked within 2 days of receipt. Complete vendor creation and master data updates within 24 hours of request. Review all vendor invoices for accuracy and completeness before booking. Process daily ad hoc and expense invoices with 100% accuracy. Release monthly recurring vendor payments as per agreed schedules. Coordinate closely with internal teams to resolve billing and PO discrepancies promptly.

Payments, MIS & Reconciliations

Share payment and ageing reports with management between the 8th–15th of every month. Conduct regular follow-ups with internal stakeholders to clear pending approvals between the 8th–15th of each month. Ensure TDS is deducted, deposited as per due dates, and certificates issued to all vendors by the 31st of every quarter. Ensures GST is accounted as per GST Act Perform daily bank reconciliations with 100% accuracy, resolving mismatches within 24 hours. Maintain 100% accuracy in MIS data entry and reporting. Ensure vendor payments done within due date Maintain vendor-ledger reconciliations on a quarterly basis, ensuring balances are accurate and signed off.

Compliance & Filing Support

Prepare and internally review the GSTR-2 A/2 B reconciliation file by the 9th of every month. Adhere 100% to agreed timelines for support related to vendor and linked payables. Ensure all supporting documents are audit-ready at least 5 days prior to GST audit deadlines. Support registration and documentation of vendor agreements and contracts. Ensure all advances and prepayments are signed off by the 5th of every month. Complete and obtain sign-off for creditor reconciliations by the 15th of every quarter.

Ideal Candidate Profile

8-12 years of relevant experience in commercial real estate, fit-out or coworking environments. Strong understanding of AP processes, GST, TDS, and reconciliations. High attention to detail and accuracy Strong follow-up and stakeholder management skills Ability to manage tight timelines and multiple priorities Proficiency in accounting systems and MIS reporting Ownership mindset with strong accountability

Success Metrics (KPIs)

Timeliness and accuracy of vendor billing and payments Reduction in overdue payables Zero compliance slippages Clean reconciliations and audit readiness Consistent, error-free MIS reporting