Job Title: AP Accountant
Industry: Nonprofit Human Services (Homeless Services)
Location: Fully onsite — Brooklyn, NY 11209
Salary Range: up to $80k depending on experience
About the Role
A nonprofit human services organization serving families impacted by homelessness is seeking an AP Accountant to support its Finance Department across 17+ facilities and city-funded contracts. This role is heavily weighted toward accounts payable, general accounting, and audit support, with additional responsibilities in vendor management, payroll assistance, and financial documentation. The ideal candidate is detail-oriented, comfortable with reconciliations and supporting schedules, and able to work well within a small, fast-paced team.
Key Responsibilities
- Process and track vendor invoices;
research and confirm delivery/completion of open invoices across 17+ entities - Maintain vendor records and pricing data;
liaise with vendor billing contacts as needed - Record and audit monthly expense invoices for a city funding source (Department of Homeless Services), including documentation uploads to city databases
- Prepare and maintain supporting schedules, reconciliations, and documentation to support internal and external audit processes
- Support bi-weekly payroll processing, including maintaining payroll system accuracy and following up on missing timekeeping documentation
- Maintain petty cash tracking, check stubs, and financial filing systems
- Review purchase orders prior to approval and assist with inventory/supply research
- Handle general office duties (phones, email, mail, filing) as needed to support the Finance team
Qualifications
- Strong written and verbal communication skills
- High attention to detail and organizational skills
- Proficiency in Intuit/QuickBooks Enterprise and Microsoft Office Suite
- Experience in accounts payable, general accounting, and financial documentation required
- Audit experience or exposure to audit processes strongly preferred — familiarity with supporting schedules, reconciliations, and documentation standards is a plus
- Prior payroll support or vendor/invoice management experience preferred
- Candidates with primarily accounts receivable backgrounds are not a fit for this role, given limited AR activity in this organization
- Comfortable working across both administrative and accounting-focused tasks
- Must be able to report to work during emergencies (essential employee designation)
- Must be able to commute to Brooklyn, NY 11209 daily;
this is a fully onsite position