Receptionist /Administrative Assistant
JOB PURPOSE:
Provide reception duties for the office which includes handling of courier and office supplies. Receive and greet all visitors in a professional and warm manner. Assist in General Office administration. Support day-to-day HR & Admin activities and office management duties.
Key Responsibilities
- - Manage the front office and reception and register visitors.
- - Coordinate and ensure provision of all office services covering stationery, equipment and ensure efficient and quality service is provided.
- - Monitor level of supplies and ensure availability of stock, handle shortage and follow up with suppliers for delivery of items.
- - Handle courier of the office and ensure delivery of documents on time.
- - Handle company petty cash.
- - Review and verify all receipts and invoices and obtain required approvals for processing of payments.
- - Schedule meetings and support visitors when necessary.
- - Assist in preparation of Arabic letters when needed.
- - Support P&C whenever required. Handle additional administrative tasks whenever requested.
- - Carry out administrative duties such as filing, typing of letters, copying, binding, scanning etc.
- - Manage Cleaners schedule.
Policies, Processes, Systems & Procedures
Adhere to all relevant organisational and departmental policies, processes, standard operating procedures, and instructions so that work is carried out to the required standard and in a consistent manner.
Continuous Improvement
Contribute to the identification and implementation of change initiatives, programmes, and projects in line with the organisation’s standards.
Health, Safety, Security & Environment
Adhere to all relevant health, safety, security and environmental procedures, instructions, and controls so that the safety of employees and environmental compliance can be guaranteed.
Internal:
Needs to work closely with all employees and managers, mainly Director P&C, P&C team and employees across the region and other relevant departments within NMES.
External:
Needs to build a rapport with supplier, vendors.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications:
High school diploma or equivalent education required.
Minimum Experience:
- - 2-3 years of administrative assistant experience Technology
- - Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat Skills:
Skills:
- - Written and verbal Communication Skills
- - Coordination and collaboration (Team Player)
- - Time Management & Prioritization of tasks
- - Microsoft Office Skills
- - Inventory Control
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