Administration Leader

Job Description Summary Provide comprehensive administrative operational and project support to the EMEA Gas Power Region Leader and senior leadership team. The selected candidate will seamlessly manage all administrative functions including executive support office operations internal and external communications and event planning. This role requires a highly professional individual capable of delivering excellent customer service to internal employees and external customers while maintaining the highest levels of discretion and integrity. Job Description

Essential Responsibilities

• Provide executive assistant support to senior leadership including calendar management travel coordination meeting preparation and confidential correspondence
• Responsible for the establishment of meeting and agenda priorities travel schedules and staff meetings within a dynamic and ever-changing environment
• Draft review and distribute executive communications presentations and reports using the full Microsoft Office toolkit
• Create executive-level charts reports correspondence agendas and memoranda for a variety of internal and external executive populations
• Organize board meetings leadership reviews and senior team offsites

• Review and respond to emails and phone calls using discretion and judgment in gathering and conveying pertinent information in a timely manner
• Interface with Corporate GE Vernova governmental agencies media and community leaders
• Coordinate closely with Communications to support external messaging for regional initiatives campaigns and events
• Maintain alignment between corporate communications and internal updates
• Work with external customers on meeting agendas and event planning

Transformation & Change Support

• Provide administrative and logistical support for transformation campaigns and organizational change initiatives
• Support leadership in embedding new processes and practices by ensuring clear documentation and communication
• Act as a trusted liaison between employees leadership and project teams

Event Planning & Coordination

• Lead planning and execution of corporate events conferences and employee engagement activities
• Oversee logistics budgeting vendor management and on-site coordination
• Ensure events align with organizational culture and strategic priorities

Required Qualifications

• Bachelors degree in Business Administration Communications or related field (Masters degree preferred); or a high school diploma/GED with at least 4 years of experience in an administrator role

• Minimum 15 years in administration executive support or office management ideally in a multinational environment
• Proven experience supporting senior executives and leading administrative functions
• High proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and collaboration tools (Teams SharePoint etc.)
• Excellent written and verbal communication skills in English; additional regional languages a Discretion integrity and ability to manage confidential information
• Strong project management and event planning capabilities

Desired Characteristics

Personal Attributes

• Resourceful proactive assertive detail-oriented and energetic with a flexible attitude
• Ability to maintain strict confidentiality and handle sensitive material with professionalism and discretion
• Flexibility with overtime on short notice
• Ability to work independently with minimal direction
• Ability to work well in a team environment and perform under pressure against tight deadlines

Professional Competencies

• Leadership: Ability to lead administrative processes and provide direction to administrative teams; ability to influence without direct authority
• Collaboration: Skilled in working cross-functionally with Marketing HR and leadership teams; ability to effectively interface with all levels of the organization including executives
• Adaptability: Comfortable working in a fast-paced ever-changing environment and supporting organizational transformation
• Attention to Detail: Ensures accuracy in documents communications and event execution; ability to prepare business letters proposals summaries and reports conforming to all rules of punctuation grammar diction and style
• Proactivity: Anticipates needs identifies gaps and implements improvements; strong organizational time management and prioritization skills
• Project Management: Ability to support multiple projects balance conflicting needs and manage priorities effectively
• Knowledge of GE processes and procedures is preferred

Additional Information

Relocation Assistance Provided: No

Employment Type : Full-Time
Experience: years
Vacancy: 1