Administrative Assistant

Administrative Assistant — Part Time (Charlotte, NC)

Villmer Caudill is a growing, fully remote Charlotte law firm. We are looking for a detail-driven administrative contractor to take on the recurring operational work that keeps the firm running — 20 to 25 hours a week, 1099, $25–$32 an hour depending on skill and experience.

This role is mostly remote, with a short daily mail run and occasional local errands, so you will need to be based in 28205 (preferred), 28206 or 28204, with a reliable, insured vehicle.

The work

•   Incoming and outgoing mail — daily collection, scanning, filing and dispatch

•   Time and expense reporting in Clio

•   Document filing in SharePoint

•   Supplies, equipment records and the firm calendar

•   Equipment inventory and supplies for new hires and departures

•   Scheduling, local errands and occasional projects

You

•   Two or more years of administrative experience. Legal experience helps but is not required.

•   You own your work. It has real deadlines and must be right, and once that is established, it is yours to run with little oversight.

•   Discretion with confidential client and firm information. Confidentiality and non-disclosure agreement signed at hire

Proficient on a MacBook and in Microsoft 365, SharePoint and Excel, and willing to learn Clio.

The details

•   $25–$32 an hour depending on skill and experience, 1099 contract, 20–25 hours a week

•   No set hours — about four to five hours a day, scheduled with the Firm Administrator

•   Two deadlines: incoming mail filed by the next business day, outgoing dispatched the same day. 

•   Technology provided — MacBook, monitor, scanner, printer and peripherals

•   Travel time paid, mileage reimbursed at the IRS rate

•   Reports to the Firm Administrator; not a client-facing role

To Apply: Send resume and cover letter to