We are looking for an organised and proactive Administrative Assistant to provide day-to-day administrative and coordination support to the team.
The ideal candidate should be detail-oriented, well organised, and confident in handling documentation, scheduling, correspondence, data entry, and office coordination .
Key Responsibilities
- Provide general administrative and clerical support to the team.
- Manage emails, phone calls, correspondence, and routine enquiries.
- Schedule meetings, appointments, and maintain calendars.
- Prepare letters, reports, presentations, and other business documents.
- Maintain accurate records, files, databases, and documentation.
- Handle data entry and update trackers and reports.
- Coordinate with internal departments, vendors, and external stakeholders.
- Arrange meeting rooms, travel, couriers, and office requirements where needed.
- Maintain office supplies and support day-to-day office operations.
- Assist with invoices, purchase requests, and basic administrative finance documentation.
- Prepare minutes of meetings and follow up on action items.
- Ensure confidentiality and proper handling of company information.
- Support management and team members with ad-hoc administrative requirements.
Requirements
- Diploma or Bachelor’s degree in Business Administration, Management, Commerce, or related field .
- Previous experience as an Administrative Assistant, Office Administrator, Coordinator, or Secretary .
- Good knowledge of Microsoft Office, especially Excel, Word, PowerPoint, and Outlook .
- Strong written and verbal communication skills.
- Good organisation, time management, and multitasking ability.
- High attention to detail and accuracy.
- Professional telephone and email etiquette.
- Ability to work independently and manage multiple priorities.
- UAE experience is preferred.
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