Administrative Assistant / Document Controller

We are seeking an experienced Administrative Assistant Document Controller with 5 years of experience in administration and document control The candidate will be responsible for providing administrative support maintaining accurate records managing project documentation and coordinating with internal teams and external parties

Key Responsibilities Manage daily administrative tasks correspondence emails and office records Maintain and organize physical and electronic filing systems Receive register distribute and track project documents Prepare transmittals reports letters and other project-related documents Ensure proper document numbering revision control and timely distribution Coordinate with project teams consultants clients and subcontractors Maintain document registers and update records regularly Schedule meetings prepare minutes and follow up on action items when required Assist management and project teams with general administrative requirements Ensure documents are properly archived and easily accessible Handle confidential information with professionalism and discretion Perform other administrative and document control duties as assigned Requirements Minimum 5 years of experience in administration and or document control Strong organizational and time-management skills Good written and verbal communication skills Proficiency in Microsoft Office Word Excel Outlook Power Point Experience with document control systems and project documentation is preferred Ability to work independently and coordinate effectively with multiple teams Strong attention to detail and ability to manage multiple tasks efficiently #J-18808-Ljbffr