Administrative Assistant

We are looking for a highly organized and experienced Administrative Assistant to join our team on a contract basis.

About the Role

• Employment Type: Contract (1 year)
• Location: Qatar

Responsibilities

• Provide administrative and coordination support to department heads and senior management.
• Manage schedules, meetings, appointments, travel arrangements, and other administrative requirements.
• Draft, review, and edit correspondence, reports, presentations, and business documents.
• Maintain accurate, organized, and confidential records and documentation.
• Coordinate office administration, supplies, equipment, and relevant support services.
• Coordinate meetings, including venues, room setup, catering, technology, agendas, and supporting materials.
• Prepare meeting minutes, circulate them promptly, and follow up on agreed actions.
• Facilitate communication and coordination between departments and stakeholders.
• Assist in planning and coordinating events, workshops, meetings, and departmental activities.
• Coordinate event logistics, schedules, venues, materials, and participant communications.
• Coordinate with internal departments and external service providers to ensure smooth execution of activities.
• Collect, compile, and consolidate information to support reports and presentations.
• Assist in preparing reports, statements, presentations, and management updates.
• Ensure accuracy, consistency, confidentiality, and professional presentation of documentation.
• Follow organizational policies, processes, procedures, and standard operating procedures.
• Support the implementation and improvement of administrative processes and workflows.
• Contribute to initiatives focused on efficiency, productivity, service quality, and cost effectiveness.
• Perform other related duties as assigned by management.

Qualifications

• High School Diploma or equivalent qualification.
• Minimum 3 years of relevant experience in administration, executive support, office coordination, or a related field.

Required Skills

• Strong organizational, planning, coordination, and time-management skills.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong documentation, reporting, record-management, and administrative coordination skills.
• Ability to manage multiple priorities, deadlines, and stakeholders effectively.
• Strong meeting, scheduling, event, and logistical coordination skills.

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