Administrative Coordinator, Desert Futures Design Studio

Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.

Requirements

The Administrative Coordinator supports the delivery and completion of the QF-funded Desert Futures Design Studio. The role ensures effective coordination across participating faculty, students, and external partners by managing logistics, communications, course operations, and documentation. Following the studio the role will support the research and dissemination phase and contribute to the completion of the Desert Futures research and related project outputs.

As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is part-time (up to 10 hours per week), temporary, non-sponsored position that requires all applicants to already have the necessary sponsorship to live and work in Qatar.

Key Accountabilities

• Ensure seamless logistical planning for classroom sessions, field visits, events and student engagement activities.
• Support partnerships with Ministry of Municipality, Qatar Museums, Qatar Foundation, Earthna and other key stakeholders.
• Manage communications, project materials documentation, and dissemination of course activities.
• Support the development and completion of the Desert Futures research and design publication.

Key Activities

• Coordinate planning and logistics for classroom sessions and field activities.
• Support the organization of exhibitions and public events tied to the course.
• Liaise with partner institutions and key stakeholders, managing communications, calendars, and follow-up actions; handle VIP guests if needed.
• Collaborate with the Communications Team to advertise the events and develop compelling stories for internal and external audiences.
• Document course processes and outputs through notes, photography, written materials, and activity tracking.
• Prepare a summary report outlining all activities and outputs related to the course.
• Prepare course materials and support assessment-related tasks.
• Collect and organize student and faculty contributions, coordinating with the research assistant, editor, designer, and other contributors.
• Contribute to research and writing for the publication; coordinate the editorial process with external contractors.

Knowledge and Skills

• Strong organizational, coordination, and project-management skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and manage multiple stakeholders in an interdisciplinary setting.
• Skills in documentation, content creation (e.g., notes, summaries, visual materials), and basic research.
• Familiarity with academic programs, creative projects, or field-based learning environments is an asset.
• Proficiency with common office and communication tools (e.g., MS Office, Google tools).

Qualifications

• Bachelor’s degree.
• Training or coursework in project coordination, design research, or communication is preferred.

Experience

• 1+ years of experience in academic program coordination, research support, exhibition/event coordination, or related administrative roles.
• Experience working with cultural and academic institutions, interdisciplinary teams, or field-based coursesis preferred. Demonstrated research experience is preferred

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

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