Administrative Coordinator / Office Administrator

Role Description The Administrative Coordinator / Office Administrator will support the efficient daily operations of EQM by managing administrative tasks, organizing office activities, and maintaining accurate records and documentation. This part-time hybrid role is based in Sharjah Emirate, United Arab Emirates, with a mix of on-site work and some work-from-home flexibility. Key responsibilitiesinclude coordinating schedules and meetings, handling correspondence, supporting basic finance and invoicing processes, and providing customer service to partners, clients, and participants in EQM programs. The role also involves preparing reports and presentations, assisting with event and training logistics, updating databases and filing systems, and ensuring smooth communication across the team and external stakeholders.

Qualifications

• Candidates should possess strong Communication skills, including clear written and verbal communication and the ability to interact professionally with diverse stakeholders.
• Candidates should possess Administrative Assistance skills, including scheduling, document management, and basic office coordination.
• Candidates should possess Customer Service skills, including responsiveness, problem-solving, and a service-oriented approach to internal and external inquiries.
• Candidates should possess Finance-related skills, such as basic budgeting, invoice tracking, and expense documentation.
• Candidates should possess Organization Skills, including attention to detail, time management, and the ability to prioritize multiple tasks effectively.
• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools) and comfort with online collaboration platforms.
• Experience in an educational, training, or professional development environment is an advantage.
• Ability to work independently and collaboratively in a hybrid setting, demonstrating reliability, confidentiality, and professional ethics.
• Relevant diploma or bachelor’s degree in administration, business, education, or a related field is preferred.

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