AF Import Operations Associate (Marine)

About Us

Ready to rock the future with us At Hellmann we put our people at the heart of everything we do because for us relationship matters. Joining us does not just mean becoming part of a global company. It is an invitation to shape the future of the logistics industry together with us. Our Hellmann culture is based on our four values: Caring Entrepreneurial Forward-Thinking and Reliable. These values resonate with yours Then become part of our FAMILY that consists of around 10.000 employees in more than 200 locations worldwide.
For the better. Together.

.The AF Import Operations Associate plays a crucial role in maintaining the efficiency and accuracy of logistics operations through meticulous administrative and clerical support. Managing essential office tasks coordinating logistics activities and providing comprehensive support to the team. This role demonstrates dependability in handling tasks a caring attitude towards team collaboration a proactive approach to improving processes and a forward-thinking mindset to anticipate and solve challenges.

About the Job

• Key Responsibilities:

• Business development with existing customers

• Liaise regularly with customers for new business / shipment enquiry / Providing new quotation / Providing various logistics solutions including sales visit

• Get customer approval on Job / shipment confirmation

• Initial execution of new shipments with marine service offices / Net work office

• Involvement with work improvement by registering service failures

• All Shipments must be executed with a Quotation to the customer

• Follow up from initial shipment execution to end delivery / on board delivery

• Follow up with overseas office on shipment booking flight / shipment schedule pre-alert shipment tracking on board delivery date POD collection

• Notify additional delivery charges or revision on cost to customer If any change in Quote required

• Notify any discrepancy in Shipment details

• Ensure PODs are uploaded in Portal with accuracy

• Handing over shipment file to billing or accounting team for final invoicing with summery of charges / Cost Accruals and with Overseas Debit Note ( wherever available)

• Network Office Enquiry for Rates and Shipment executions by Air / Sea / Local Delivery

• Day Day activities on local

• Arrange cargo pickup based on the suppliers purchase order (PO) and customer instructions

• Coordinate with suppliers to schedule the collection of goods and transfer them to the designated warehouse

• Ensure relevant shipment details are entered into the company marines service portal (handled by the back-office team)

• Upon receiving shipping instructions submit freight rates to the customer and obtain dispatch approval

• Coordinate with the Export Team (Air & Ocean) to arrange bookings to the specified destination as per customer requirements

• Share the pre-alert from the companys portal with both the customer and the destination team

• If Hellmann is responsible for customs clearance at the destination forward all required documents to the appropriate destination office.

• Upload all vendor invoices to the HMS portal

• Share a proforma invoice with the customer for PO issuance.

• Generate the final invoice upon receiving the customers PO and entity billing details.

About You

• Bachelors or Masters in Logistics &supply chain preferably Logistics management

• Minimum 3 years in experience in a similar role. Knowledge of DXB customs

• Proficient in MS Office and its applications

About our Benefits

• A strong Team Spirit and a lot of fun together

• A safe multi-cultural and inclusive environment

• Individual opportunities for growth and development

Inclusion and social diversity are firmly anchored values in our corporate culture. Regardless of gender age any disabilities religion ethnic origin or sexual identity: We are looking forward to meeting you!

If you are excited by this fantastic opportunity and have what it takes then click APPLY!

Required Experience:

IC

Key Skills
Business,Information Management,Accounting,Corporate Risk Management,Faculty,Jms
Employment Type : Full-Time
Experience: years
Vacancy: 1