AP Accountant

AP Accountant

Responsibilities

1. Travel-Related Expenses

• Process and reconcile employee travel expenses, ensuring compliance with company travel policies.
• Verify receipts and supporting documentation for travel-related claims.
• Prepare and submit expense reports for approval in a timely manner.
• Maintain an organized record of all travel expenses and reimbursements.
• Assist employees with inquiries related to travel expense policies and procedures.

2. Call Verification to Cross-Check IBAN Numbers

• Conduct verification calls to relevant parties to validate IBAN (International Bank Account Number) details.
• Ensure accuracy of bank account information to prevent errors in financial transactions.

3. Handling of Petty Cash

• Manage and monitor the petty cash fund, ensuring proper documentation and accountability.
• Process petty cash requests and disbursements in accordance with company policies.
• Reconcile petty cash transactions and prepare replenishment requests as needed.
• Maintain accurate records of all petty cash transactions and balances.

4. Payments Upload in Kyriba System

• Prepare and upload payment files into the Kyriba system accurately and in a timely manner.
• Verify payment details, including amounts, bank accounts, and supplier information, before uploading.
• Troubleshoot and resolve any issues related to payment uploads in collaboration with the finance and IT teams.
• Maintain a secure and organized record of all payment uploads and related documentation.

5. Supplier Payments Related to Staff Travel (Hotel Accommodation & Air Ticket Purchases)

• Process supplier payments for staff travel expenses, including hotel accommodations and air ticket purchases.
• Verify invoices and ensure they align with approved travel requests and company policies.
• Coordinate with travel agencies, hotels, and airlines to resolve payment-related issues.
• Reconcile travel-related payments with employee expense reports and travel budgets.
• Maintain accurate records of all travel-related supplier payments and ensure proper documentation.

6. Refinitiv Check

• Conduct comprehensive checks using the Refinitiv system to verify financial and compliance-related information.
• Perform due diligence on clients, suppliers, and other third parties to ensure compliance with anti-money laundering (AML), know-your-customer (KYC), and other regulatory requirements.
• Analyze and interpret data from Refinitiv to identify potential risks or discrepancies.
• Prepare detailed reports summarizing findings from Refinitiv checks and expedite any issues to the Compliance Manager or relevant stakeholders.
• Maintain accurate and up-to-date records of all checks conducted in the Refinitiv system.

7. Other Accounting Work as Delegated by the Manager

• Perform ad-hoc accounting tasks and projects as assigned by the Accounting Manager or Finance Manager.
• Support the team during audits by providing necessary documentation and reports.

Requirements

• High school diploma or equivalent; associate or bachelor’s degree in accounting, finance, or a related field is a plus.
• Proven experience in accounting, bookkeeping, or a similar role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and accuracy in handling financial data.
• Excellent organizational and time management skills.
• Knowledge of accounting principles and regulations.
• Ability to work independently and as part of a team.

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