APAC Payroll & Finance Operations

Job Description – APAC Payroll & Finance Operations Job Title: Team lead Department: Finance & Payroll Industry: Staffing / Recruitment / Workforce Solutions Employment Type: Full-Time CTC – 7,00,000 Lakh- per annum (including 1 month bonus) Position Summary We are seeking an experienced APAC Payroll & Finance Operations professional to manage end-to-end payroll and finance activities for our staffing operations across APAC countries. The role will be responsible for employee timesheet validation, payroll processing, accounts receivable (AR), accounts payable (AP), invoicing, payment processing, payroll reconciliation, and finance coordination across multiple APAC entities. The ideal candidate should have experience working in the staffing, recruitment, professional services, or contingent workforce industry , where payroll and client billing are driven by employee/contractor timesheets. Key Responsibilities 1. APAC Payroll Processing Manage end-to-end payroll processing for employees and contractors across assigned APAC countries . Coordinate payroll inputs including new hires, terminations, salary changes, bonuses, incentives, overtime, allowances, deductions, leave, reimbursements, and other payroll adjustments. Review and validate payroll data before submission to local payroll vendors or internal payroll systems. Coordinate with local payroll providers and internal HR/Finance teams to ensure payroll is processed accurately and on time. Review payroll registers and variance reports before payroll approval. Ensure employees are paid according to the applicable payroll calendar and local requirements. Coordinate statutory payroll-related payments and filings with local vendors/teams. Maintain payroll records and supporting documentation for audit and compliance purposes. Perform post-payroll reconciliation between payroll registers, bank payments, and accounting records. 2. Timesheet Management & Review Review employee and contractor timesheets for completeness and accuracy. Validate regular hours, overtime, holidays, leave, and other billable/non-billable hours before payroll processing. Ensure timesheets have appropriate client/manager approvals. Follow up with employees, recruiters, account managers, and client teams for missing or incorrect timesheets. Identify discrepancies between employee timesheets, payroll hours, and client-billable hours. Maintain effective controls to prevent duplicate, incorrect, or unauthorized payments. Ensure approved hours are processed within established payroll cut-off timelines. 3. Payroll & Finance Reconciliation Reconcile payroll payments with payroll registers and bank transactions. Reconcile payroll expenses, employee deductions, statutory liabilities, and related balance-sheet accounts. Reconcile client billing against approved timesheets and payroll records. Identify and investigate differences between payroll, billing, AR, AP, bank, and GL records . Prepare payroll journals and supporting schedules for accounting entries. Support month-end, quarter-end, and year-end financial close activities. Maintain supporting schedules for payroll accruals, outstanding liabilities, and other finance-related balances. 4. APAC Compliance & Coordination Coordinate with payroll vendors, tax consultants, accounting firms, banks, and other service providers across APAC. Support compliance with applicable payroll, tax, social security, provident fund, pension, and employment-related requirements. Maintain country-specific payroll calendars and statutory payment deadlines. Support employee onboarding and termination activities from a payroll and finance perspective. Assist with payroll, financial, statutory, and internal audits. Maintain organized documentation and audit trails for payroll and finance transactions. Required Qualifications Bachelor's degree in Accounting, Finance, Commerce, Business Administration , or a related field. Approximately 5–8 years of relevant experience in payroll, finance operations, accounting, or shared services. Prior experience in the staffing/recruitment/contingent workforce industry is strongly preferred . Experience handling payroll and finance operations across multiple APAC countries is highly desirable. Strong understanding of the relationship between timesheets → payroll → client billing → AR collection in a staffing environment. Working knowledge of accounts payable, accounts receivable, payroll reconciliation, and general accounting principles. Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, and reconciliation of large datasets. Experience working with ERP/accounting, payroll, ATS, VMS, or workforce-management systems. Strong attention to detail and ability to work with strict payroll and payment deadlines. Good written and verbal communication skills. Key Performance Indicators (KPIs) Performance may be measured against: Payroll accuracy and on-time completion Percentage of timesheets received and validated before payroll cut-off Billing accuracy and timely invoice submission Reduction in outstanding AR and overdue invoices Timely vendor and statutory payments Number and value of payroll/billing corrections Timely completion of payroll and finance reconciliations Month-end close accuracy Compliance with internal controls and audit requirements Resolution time for employee, vendor, and client queries