Assistant Company Secretary

JOB TITLE: Assistant Company Secretary

FUNCTIONAL AREA: Legal

REPORTS TO: Head- Legal

POSITION’S OBJECTIVE: (Brief on position’s objective)

To support the Company Secretary in ensuring compliance with corporate laws, regulatory requirements, secretarial standards, and governance practices while maintaining statutory records, coordinating board meetings, and supporting corporate compliance activities.

KEY RESPONSIBILITIES:

• Assist in ensuring compliance with provisions of the Companies Act, SEBI regulations (where applicable), and other statutory requirements.
• Support the preparation and filing of statutory returns, forms, and disclosure with regulatory authorities.
• Assist in organizing Board meetings, Committee meetings, Annual General meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare meeting agendas, notices, minutes, resolutions, and supporting documentation.
• Maintain statutory registers, records, and corporate documents.
• Monitor compliance calendars and ensure timely statutory filings.
• Coordinate with legal, finance, auditors, regulators, and other stakeholders on compliance- related matters.
• Assist in corporate governance and regulatory compliance initiatives.
• Support due diligence, secretarial audits, and internal audits.
• Track changes in corporate laws and regulatory requirements and support implementation.
• Ensure proper documentation and record management of all secretarial matters.
• Support corporate restructuring, the share-related activities, and other secretarial assignments as required.

Past Experience:

• Experience in strategic sourcing, procurement, quality management, and category buying.
• Proven track record in vendor development, supplier, negotiations, and cost optimization.
• Experience in managing Furniture & Lighting categories and driving category growth.
• Strong exposure to quality assurance, inventory planning and supply chain coordination.
• Experience in leading cross-functional teams and managing business-critical initiatives.

No. of Work Industry:

• 3+ years of experience across Retail, Manufacturing, Corporate sector or E-commerce sectors.
• Exposure to 3-5 relevant industries preferred.

Qualification:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).
• LLB preferred
• Additional certifications in Corporate Law, Compliance, or Governance will be an advantage.

Skills:

• Corporate Secretarial Compliance
• Companies Act & Regulatory Compliance
• Board & Committee Meeting Management
• Corporate Governance
• Statutory Filings & Documentation
• Legal & Regulatory Coordination
• Secretarial Audit Support
• Documentation & Record Management
• MS Office Proficiency
• Communication & Stakeholder Management

Knowledge & Skills:

• Strong knowledge of the Companies Act, Secretarial Standards, and Corporate Governance practices.
• Understanding of statutory filings, board processes, and regulatory compliance requirements.
• Knowledge of legal documentation and compliance frameworks.
• Proficiency in MS Office and compliance management tools.
• Ability to interpret regulations and ensure timely compliance.