Assistant Finance Manager

Job Title

Assistant Finance Manager

Department

Finance Accounts

Reports To

Chairman Fractional CFO

Industry

Food Trading Distribution

Location

Qatar

Employment Type

Full-Time

Job Purpose

The Assistant Finance Manager will support the Chairman Fractional CFO in overseeing the company s day‑to‑day financial operations accounting activities reporting cash flow management and financial controls The role is particularly important in a food trading environment where the candidate will be responsible for monitoring inventory product costs supplier payments customer collections margins foreign currency transactions and working capital The successful candidate should have strong analytical skills attention to detail and a good understanding of trading and distribution businesses

Key Responsibilities

• Financial Accounting Reporting Assist in managing the company s day‑to‑day accounting and finance operations Review accounting entries general ledger transactions and supporting documentation Prepare and review monthly management accounts and financial reports Assist with month‑end and year‑end closing activities Prepare financial analysis and reports for management decision-making Ensure financial records are accurate complete and maintained in accordance with company policies and applicable accounting standards

• Accounts Receivable Credit Control Monitor customer accounts outstanding balances and aging reports Follow up on overdue customer payments and coordinate with the sales team on collections Review customer credit limits and payment terms Investigate and resolve customer account discrepancies Monitor customer profitability and payment performance

• Accounts Payable Supplier Management Prepare supplier invoices credit notes and supporting documents Ensure supplier invoices are accurately recorded and properly approved Monitor supplier balances and payment schedules Assist in managing supplier reconciliations and resolving discrepancies Coordinate with procurement and purchasing teams regarding invoices purchase orders and supplier payments

• Inventory Cost Control Monitor inventory accounting and valuation Reconcile inventory records between the accounting system and warehouse records Review product costs landed costs freight customs duties and other related expenses Analyze inventory movements slow‑moving obsolete stock wastage expiry and write‑offs Assist in conducting periodic stock counts and investigating variances Monitor gross margins by product customer or business segment Work closely with warehouse and purchasing teams to improve inventory and cost controls

• Cash Flow Treasury Assist in preparing and monitoring daily weekly cash flow forecasts Monitor bank balances and cash requirements Assist with bank reconciliations and investigation of outstanding items Coordinate payment schedules to suppliers and other stakeholders Monitor foreign currency transactions and related gains losses where applicable

• Budgeting Financial Analysis Assist in preparing annual budgets forecasts and financial plans Analyze actual results against budgets and provide explanations for significant variances Prepare profitability and margin analysis Support management with financial analysis related to pricing purchasing inventory and business performance

• Compliance Internal Controls Ensure compliance with company financial policies and procedures Maintain appropriate financial controls over purchasing sales inventory and payments Assist with Excise Tax VAT Corporate Tax statutory and regulatory requirements applicable to the business Coordinate with external auditors and provide required schedules and supporting documentation for yearly audit Identify control weaknesses and recommend improvements

• Team Support Coordination Support and supervise accounts executive in daily accounting activities Coordinate closely with Sales and 3rd party Warehouse team Provide financial guidance to non‑finance departments where required Assist the Chairman Fractional CFO with process improvements system implementations and other finance‑related projects

Key Performance Indicators

• Accuracy and timeliness of monthly financial reporting
• Timely completion of month‑end closing
• Reduction in overdue customer balances and improved collection performance
• Accuracy of inventory valuation and reconciliation
• Gross margin and product profitability monitoring
• Accuracy of cash flow forecasting
• Timely supplier reconciliations and payment processing
• Compliance with internal controls and statutory requirements
• Reduction of accounting errors and unresolved reconciliations

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• Professional qualification such as ACCA, CPA, CMA, CA, or equivalent is preferred.
• 4–6 years of relevant finance/accounting experience, preferably within food trading, FMCG, distribution, wholesale, or a similar industry.
• Strong experience in financial accounting, reconciliations, inventory accounting, receivables, payables, and financial reporting.
• Experience with ERP/accounting systems; knowledge of systems such as Zoho Book is mandatory.
• SAP, Oracle, Microsoft Dynamics, NetSuite, or similar is an advantage.
• Strong Microsoft Excel skills, including Pivot Tables, lookups, and financial analysis.

Skills & Competencies

• Strong analytical and problem‑solving abilities.
• Excellent attention to detail and accuracy.
• Good understanding of accounting principles and financial controls.
• Strong knowledge of inventory and cost accounting.
• Good understanding of working capital and cash flow management.
• Ability to analyze financial data and identify trends or discrepancies.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet strict reporting deadlines.
• Proactive approach with the ability to work independently.
• High level of integrity and confidentiality.
• Strong organizational and time‑management skills.

Preferred Industry Experience

• Food trading and distribution
• FMCG
• Wholesale and import/export
• Foodservice distribution
• Perishable goods
• Retail distribution
• International trading

Working Relationships

• Internal: Finance, Sales, Warehouse , and Management
• External: Customers, suppliers, banks, auditors, tax authorities, and other financial service providers.

Overall Objective

To support the Chairman/Fractional CFO in maintaining strong financial controls, accurate reporting, effective working‑capital management, and reliable financial information while ensuring the finance function effectively supports the company’s food trading and distribution operations.

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