The HR Operations professional will be responsible for managing and streamlining the employee lifecycle, HR processes, HRMS administration, employee records, policies and statutory coordination. The role will ensure accurate, timely and employee-centric delivery of HR operations across the organisation.
Key Responsibilities
1. Employee Lifecycle Management
- Manage HR operations from joining to separation , including onboarding, transfers, promotions, confirmations and full & final settlement.
- Ensure timely completion of joining documentation, background verification and employee records.
- Coordinate employee induction and HR orientation.
- Maintain accurate and up-to-date employee master data.
2. HRMS & Data Management
- Manage day-to-day HRMS operations and ensure data accuracy.
- Maintain employee information, organisational structures, leave, attendance and other HR records.
- Generate HR MIS and dashboards for management review.
- Identify opportunities for automation and process improvement.
- Coordinate with HRMS vendors for issue resolution, enhancements and system improvements.
3. Attendance & Leave Management
- Monitor attendance, leave and employee regularisation processes.
- Coordinate with managers for attendance exceptions and approvals.
- Ensure accurate inputs for payroll processing.
- Prepare periodic attendance and leave reports.
4. Payroll Coordination
- Coordinate monthly payroll inputs with Finance / payroll partners.
- Validate attendance, leave, new joiners, exits, salary revisions, incentives and other payroll inputs.
- Support resolution of employee payroll-related queries.
- Ensure payroll inputs are submitted accurately within timelines.
5. HR Policies & Process Management
- Implement and communicate HR policies and processes.
- Maintain HR SOPs, process documents and employee guidelines.
- Ensure consistent application of HR policies across locations.
- Review processes periodically and recommend improvements.
6. Compliance & Statutory Coordination
- Coordinate with internal teams and external consultants for PF, ESIC, PT, TDS, labour law and other applicable statutory requirements .
- Maintain statutory records and documentation.
- Support audits, inspections and compliance reviews.
- Track statutory changes and coordinate implementation of applicable requirements.
7. Employee Relations & HR Connect
- Act as a point of contact for employee HR-related queries.
- Support employee engagement and HR Connect initiatives.
- Track and resolve employee concerns in coordination with relevant stakeholders.
- Maintain appropriate documentation of employee cases and resolutions.
8. HR MIS & Reporting
Prepare and maintain periodic reports covering:
- Headcount & manpower movement
- Attrition
- Attendance & absenteeism
- Leave utilisation
- New joiners & exits
- Confirmation and appraisal status
- Payroll inputs
- Employee lifecycle metrics
- HR process SLAs
9. Separation & Full & Final Settlement
- Manage resignation and exit processes.
- Coordinate exit documentation, clearance and exit interviews.
- Ensure timely completion of full & final settlement.
- Maintain accurate separation records and analyse exit trends.
Candidate Profile
- Graduate / Postgraduate in HR, Business Administration or a related discipline.
- 4–8 years of experience in HR Operations , preferably in a mid-sized or large organisation.
- Strong knowledge of employee lifecycle processes.
- Hands-on experience with HRMS/HRIS, payroll coordination, attendance and leave management .
- Good understanding of Indian statutory compliances such as PF, ESIC, PT and applicable labour laws.
- Strong Excel and MIS skills.
- Good communication and stakeholder-management skills.
- Strong attention to detail and process orientation.
- Ability to manage multiple priorities and work across locations.
- Experience with HRMS implementation, automation or process improvement will be an added advantage.