Bid & Proposal Coordinator

Overview: A client is seeking a Bid & Proposal Coordinator to help manage the preparation of technical and commercial tender submissions. The role is ideal for someone with 2–4 years of relevant coordination experience who wants to build a career in bids and proposals.

Key Responsibilities

• Review tender and RFP requirements and create submission checklists.
• Coordinate required information and documents across technical, finance, commercial, and operations teams.
• Assist in developing professional technical and commercial proposals.
• Ensure all required documents, forms, and supporting materials are included.
• Track bid progress, deadlines, approvals, and submission status.
• Maintain organised records of tenders, templates, and previous submissions.
• Monitor tender portals for new opportunities.
• Coordinate responses to client clarifications and post-submission requirements.
• Support senior team members on major bids.
• Independently manage smaller tenders as capability develops.

Requirements

• Bachelor's degree in Business, Engineering, or a related discipline.
• 2–4 years of experience in tendering, bidding, proposals, contracts, or commercial coordination.
• Familiarity with RFP/RFQ and tender processes.
• Strong written English and professional communication skills.
• Highly organised, detail-oriented, and deadline-driven.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to work effectively across multiple departments.
• Experience in engineering, construction, infrastructure, technical services, or facilities management is preferred.
• GCC/Qatar market experience is a plus.

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