HR Source has been retained to recruit a Chief of Staff for a multinational private aviation group with an established international presence.
The appointment forms part of the organisation's continued development and will provide direct support to senior executive leadership across strategic, commercial and operational matters.
The Chief of Staff will play an important role in the coordination of executive priorities, management of strategic initiatives and alignment of business activities across international markets.
The position requires an individual with sound commercial judgement, strong organisational capabilities and the confidence to operate within a demanding executive environment.
Working closely with senior leadership, the successful candidate will be expected to develop a comprehensive understanding of the business, identify matters requiring executive attention and ensure that decisions are implemented effectively throughout the organisation.
This is a senior management position requiring significant exposure to corporate strategy, business operations, financial performance and executive stakeholder management.
KEY RESPONSIBILITIES
Executive Management and Strategic Coordination
- Work closely with executive leadership to coordinate strategic priorities and support the delivery of business objectives.
- Translate executive decisions into defined actions, establishing clear responsibilities, timelines and reporting requirements.
- Monitor progress against strategic initiatives and ensure appropriate follow-up across departments and international offices.
- Prepare executive briefings, management presentations, business reports and recommendations for senior leadership.
- Coordinate executive management meetings, strategic planning sessions and business performance reviews.
- Identify matters requiring executive intervention and provide recommendations based on commercial and operational considerations.
- Maintain oversight of key executive commitments, ensuring that agreed actions are progressed within established timelines.
- Act as a central point of coordination between senior leadership and relevant internal stakeholders.
Business Performance and Commercial Oversight
- Work with commercial, finance and operational management teams to monitor business performance and strategic objectives.
- Support the evaluation of commercial opportunities, international partnerships and potential market expansion initiatives.
- Review business performance information, financial reports and operational data to identify areas requiring management attention.
- Assist in the preparation of business cases, investment proposals and strategic recommendations.
- Monitor the implementation of commercial initiatives and ensure alignment with the organisation's wider business objectives.
- Support the development of management reporting processes and performance measurement frameworks.
- Work across business functions to identify opportunities for improved efficiency, profitability and organisational effectiveness.
International Operations and Cross-Functional Management
- Coordinate initiatives involving international offices, regional management teams and corporate functions.
- Support effective communication and cooperation between commercial, operational, financial and administrative departments.
- Identify operational challenges requiring cross-functional intervention and coordinate appropriate solutions.
- Work with departmental leadership to improve internal processes, reporting structures and organisational efficiency.
- Monitor progress on projects involving multiple business units or geographic markets.
- Ensure that key management decisions are communicated and implemented consistently across the organisation.
- Support business continuity and effective coordination of executive priorities across different time zones.
Strategic Projects and Corporate Initiatives
- Lead or coordinate selected strategic projects on behalf of executive leadership.
- Undertake research, analysis and commercial assessments to support management decisions.
- Prepare project plans, establish milestones and monitor implementation against agreed objectives.
- Coordinate internal and external stakeholders involved in corporate initiatives.
- Support projects relating to business development, organisational restructuring, operational improvement and international expansion.
- Maintain oversight of project deliverables, budgets and reporting requirements.
- Provide regular progress updates and identify potential risks or delays requiring management intervention.
Executive Communications and Stakeholder Relations
- Support executive leadership in managing relationships with senior internal and external stakeholders.
- Prepare confidential correspondence, executive communications and management documentation.
- Coordinate information and reporting between executive leadership and regional management teams.
- Attend selected internal and external meetings on behalf of senior leadership when required.
- Maintain accurate records of executive decisions, commitments and strategic discussions.
- Exercise appropriate discretion when handling confidential commercial, financial and organisational information.
- Ensure effective communication and timely follow-up on matters involving senior management.
CANDIDATE REQUIREMENTS
Professional Background
- Significant professional experience within an international corporate environment, including substantial exposure to senior executive leadership.
- Previous experience as a Chief of Staff, Director of the CEO Office, Strategy Director, Business Transformation Director or in a comparable senior management position.
- A strong understanding of corporate operations, commercial performance and strategic business management.
- Demonstrated experience coordinating complex projects involving multiple departments, senior stakeholders or international markets.
- Experience supporting executive decision-making through financial analysis, commercial assessments and management reporting.
- Proven ability to manage competing priorities and deliver results within demanding business environments.
- Strong financial literacy, including the ability to interpret management accounts, budgets, business plans and performance reports.
- Experience working within international organisations with complex reporting structures and geographically dispersed operations.
- Exposure to private aviation, luxury hospitality, premium travel, aviation services or other internationally operated service businesses would be advantageous.
- Candidates from management consulting, corporate strategy or business transformation backgrounds will also be considered where they can demonstrate relevant executive-level experience.
Leadership and Management Capabilities
- Strong business judgement and the ability to evaluate complex commercial and operational matters.
- Demonstrated ability to influence senior stakeholders and coordinate activities across different management functions.
- Excellent analytical, problem-solving and decision-making capabilities.
- Ability to work independently and take ownership of important business initiatives.
- Strong organisational skills with a disciplined approach to planning, execution and follow-up.
- Confidence in communicating with senior executives, external partners and international management teams.
- Ability to establish effective working relationships across different cultures and organisational levels.
- Experience handling sensitive information and confidential management matters.
- A practical and commercially focused approach to resolving business challenges.
- High standards of professionalism, integrity and personal accountability.
Qualifications and Skills
- Bachelor's degree in Business Administration, Finance, Economics, Management or a related discipline.
- A postgraduate qualification, MBA or relevant executive education would be advantageous.
- Excellent written and spoken English.
- Strong business writing skills, including the preparation of executive reports, presentations and strategic documents.
- Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
- Familiarity with financial reporting, business analysis and project management methodologies.
- Experience working with senior international stakeholders across different geographic markets.
APPLICATION PROCESS
Further details regarding the organisation, reporting structure and scope of the appointment will be provided to shortlisted candidates during the recruitment process.
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