We are recruiting In Abu Dhabi for a Communications & Branding Team Assistant to provide essential support to a busy and creative Communications & Branding department. You will be joining a highly collaborative and creative team where no two days are the same. Playing a vital role in ensuring projects run smoothly, deadlines are achieved, and the team remains organised, efficient and fully supported at all times, you will be able to fit in where needed, and you should be highly proactive in your approach to tasks and problem solving.
Key Responsibilities
- Provide daily administrative support to the Communications & Branding Manager and wider team.
- Coordinate meetings, take notes and follow up actions where required and manage busy calendars.
- Liaise with external vendors, agencies and suppliers, ensuring clear communication and timely follow up.
- Process procurement requests, purchase orders, invoices and supplier documentation in line with internal procedures.
- Track project timelines and support the team in meeting key deadlines.
- Coordinate logistics for campaigns, events, workshops and internal meetings.
- Maintain accurate records, documentation and project files.
- Support multiple projects simultaneously while responding to changing business priorities.
- Act as a reliable point of coordination, ensuring the team has everything required to deliver successful communications and branding initiatives.
About You
- Previous experience in an administrative or project coordinator role.
- Experience supporting communications, marketing, branding or creative teams would be highly advantageous.
- Strong organisational and time management skills with the ability to prioritise competing demands.
- Confident liaising with internal stakeholders, external vendors and service providers.
- Experience processing procurement requests and managing administrative workflows.
- Excellent communication skills with a professional and positive approach.
- Proactive, flexible and solutions focused, with the ability to adapt as priorities change.
- High attention to detail and the ability to work independently while supporting a collaborative team.
- Strong proficiency in Microsoft Office and confidence learning new systems.
Ref: TH
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