Salary: Up to AED 120,000 per annum (maximum AED 10,000 per month).
Hours: Full-time, 09:00hrs - 17:00hrs
Start: Immediate / ASAP (August) – willing to wait for notice period
Contract: Full-Time – 100% Onsite
Location: Downtown Dubai, UAE (Onsite)
Operating across multiple owned and partner brands, this fast-growing international business is scaling its operations across the US, Canada and Australia from a Dubai base, with ambitious growth plans across 2026–2027 and a long-term vision to build and exit within the next 10 years. The team is based locally in Spain and Dubai, serving these three major English-speaking markets.
As a founding-team environment, the culture is hardworking, collaborative and hands‑on – offering high ownership, real impact and a "no passengers" mindset where everyone mucks in.
Are you a highly organised corporate administrator who can keep the paperwork, compliance and day‑to‑day operations of a growing business running like clockwork?
Culture Guru is recruiting for a Company Secretary & Office Administrator to join a fast‑growing international business at an exciting scale phase within its journey.
This opportunity would suit someone who thrives in a start‑up environment, enjoys taking ownership, and wants to play a key role in building out the corporate and administrative backbone of a lean, high‑impact team – all from the company's Business Bay office in Dubai.
Responsibilities of the role, but not limited to;
- Manage corporate paperwork, documentation and record‑keeping across the business.
- Coordinate bank account openings and liaise with banks, service providers and authorities.
- Carry out client and counterparty due diligence and KYC in line with US, Canada and Australia market requirements.
- Maintain accurate, organised filing systems (physical and digital) and company records.
- Manage diaries, scheduling, meetings and travel arrangements for the leadership team.
- Coordinate HR administration for locally‑based staff, including onboarding, documentation and UAE visa/PRO liaison.
- Support company secretarial duties such as maintaining registers, minutes and statutory records.
- Prepare, format and process contracts, agreements and official correspondence.
- Act as a central point of contact for the office, keeping day‑to‑day operations running smoothly.
- Ensure documentation and processes remain compliant with relevant regulatory requirements across the US, Canada and Australia markets, as well as UAE corporate obligations for the local entity.
- Assist with ad‑hoc administrative, operational and project support as the business scales.
Desirable attributes of the successful candidate;
- 3–5+ years of experience in company secretarial, corporate administration, office management or executive assistant roles.
- Experience within the UAE (Dubai preferred) and familiarity with local corporate, banking, HR and PRO/visa processes for onboarding locally‑based staff is a strong advantage.
- Hands‑on experience with bank account openings, due diligence / KYC and corporate documentation; exposure to US, Canada or Australia client/market requirements is a plus.
- Strong understanding of confidentiality and handling sensitive information with discretion.
- Highly organised with excellent attention to detail and the ability to juggle multiple priorities.
- Confident using Microsoft Office (Word, Excel, Outlook) and document/file management systems.
- Experience coordinating HR administration and scheduling for a busy team.
- Fluency in English is an absolute must (written and verbal); additional languages a plus.
- Comfortable working onsite in a fast‑paced start‑up/founding environment.
- Proactive, self‑motivated and solutions‑oriented.
- Excellent communication and relationship management skills.
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