Compliance Officer – KYC, Entity Management & Regulatory Filings

Working arrangement: Office-based, hybrid by agreement

Contract: Permanent, full-time

Reports to: Legal Counsel based in London

ROLE OVERVIEW

2. KEY RESPONSIBILITIES

A. Compliance and Deadline Management

• Build, maintain and own a Group-wide compliance calendar covering every entity and jurisdiction, including responsible owners, filing requirements and escalation points.


• Track statutory and regulatory deadlines, including annual returns and confirmation statements, beneficial-ownership filings, annual accounts, licence and registration renewals, and director and officer changes.


• Monitor upcoming deadlines and issue advance reminders to internal owners and external service providers.


• Chase outstanding information and documentation and escape potential delays, missed deadlines or material compliance risks to Legal Counsel promptly.


• Maintain a monthly compliance report for Legal Counsel covering upcoming deadlines, completed filings, outstanding actions and identified risks.


• Ensure that all compliance actions are appropriately documented and that evidence of completion is retained.

B. KYC and Beneficial Ownership

• Coordinate KYC/AML refreshes requested by banks, auditors, external advisers and other counterparties across all jurisdictions.


• Maintain an up-to-date KYC pack for each Group entity, including constitutional documents, statutory registers, ownership charts, director and UBO identification, proof of address and signatory authorities.


• Track expiry dates of identification documents, certificates of good standing and other KYC materials and arrange renewals before expiry.


• Coordinate the collection and preparation of information and supporting documentation required for KYC and UBO requests.


• Maintain accurate beneficial-ownership information across all Group entities and jurisdictions and reconcile this information against statutory registers, beneficial-ownership registers, banks, auditors and external advisers.


• Monitor changes in ownership or control and identify resulting KYC, UBO and filing requirements, escalating discrepancies or issues to Legal Counsel.


• Maintain a clear record of KYC submissions, supporting documentation, approvals, correspondence and outstanding requests.


• Support counterparty due diligence and onboarding checks where the Group engages new suppliers, partners or other counterparties.

C. Regulatory and Statutory Filings

• Prepare, coordinate and submit filings to company registries and beneficial-ownership registers, working with local corporate service providers where filings must be made locally.


• Coordinate statutory submissions across the Group and ensure that all required supporting documentation and approvals are obtained before submission.


• Arrange certification, notarisation, apostille, legalisation and certified translation of documents where required for cross-border use.


• Maintain a central filing log recording the filing date, deadline, responsible person or provider, supporting documents, submission reference and acknowledgement of completion.


• Follow up with registries, authorities and external providers where filings or registrations are delayed or require clarification.


• Retain completed filings, official acknowledgements and supporting documentation in the Group's central records.


• Identify and elevate material compliance gaps or inconsistencies to Legal Counsel.

D. Entity Management and Corporate Changes

• Maintain a complete and current entity database covering all Group companies, including company numbers, registered offices, directors, shareholders, beneficial owners, tax registrations and key statutory dates.


• Maintain and update Group structure charts and entity records following corporate changes.


• Monitor corporate changes, including incorporations, acquisitions, disposals, restructurings, director and officer appointments or resignations, changes in ownership and registered office changes.


• Identify the resulting KYC, beneficial-ownership, statutory and regulatory requirements arising from corporate changes and coordinate completion of those requirements.


• Ensure corporate information is updated consistently across internal records, statutory registers, beneficial-ownership registers, banks, auditors and external advisers.


• Maintain an audit trail showing what changed, when it changed, who approved it and which filings or notifications were made as a result.

E. Records, Controls and Data Management

• Maintain the Group's entity-management records and compliance document library in a structured, secure and audit-ready manner.


• Ensure statutory registers, corporate records, KYC documentation, UBO information and filing evidence are complete and accurate.


• Maintain appropriate records of approvals, submissions, correspondence and supporting documentation.


• Maintain strict confidentiality overall corporate, ownership, personal and commercially sensitive information handled in the role.

4. PERSON SPECIFICATION

• 7+ years' experience in compliance, KYC/AML, corporate secretarial, entity management or a similar role, ideally within a multi-jurisdictional group, corporate service provider, trust company, professional services firm or bank.


• Hands-on experience with company registry and/or beneficial-ownership filings.


• Strong organisational skills and a highly structured approach.


• Proven ability to take ownership of tasks and follow matters through to completion.


• Strong attention to detail.


• Excellent written and spoken English.


• Absolute discretion and integrity , with experience handling confidential corporate, ownership and personal identification information.


• Strong proficiency in Microsoft Excel and Microsoft SharePoint.


• Ability to identify issues, assess when escalation is required and communicate clearly with Legal Counsel and senior stakeholders.

6. WORKING ARRANGEMENTS

• Based in Dubai, UAE.


• Office-based, with hybrid working by agreement.


• Working hours aligned to the UAE working week.


• The role will require regular interaction with colleagues and advisers across multiple jurisdictions and time zones.

#J-18808-Ljbffr