Contract Admin Assistant

Why This Role Matters

Responsible for overseeing daily office operations and providing comprehensive administrative and HR support to ensure a well-organized efficient and compliant work environment. Manages office supplies facilities documentation systems petty cash and reporting while supporting cross-departmental coordination and communication. Assists with scheduling travel arrangements invoicing through Aconex and project coordination to meet organizational objectives. Supports HR and recruitment activities including onboarding employee records timekeeping and reimbursements. Acts as a liaison between departments provides guidance to site purchase officers and ensures adherence to policies and legal requirements. Contributes to employee engagement diversity and inclusion initiatives and fosters a collaborative transparent and positive workplace culture.

What Youll Drive

• Oversee day-to-day office operations ensuring a well-organized and functional work environment.
• Manage office supplies equipment and facilities to support optimal productivity.
• Provide administrative support to various departments including document preparation data entry and record keeping.
• Assist in scheduling appointments meetings and leave travel arrangements for team members.
• Draft and edit internal and external communications.
• Transmit invoice and other documents to the client through Aconex.
• Facilitate internal and external communication ensuring timely and accurate dissemination of information.
• Act as a liaison between departments fostering effective collaboration.
• Manage petty cash transactions and submit documents to finance team on monthly basis.
• Generate reports as needed to support decision-making and organizational planning.
• Set up and manage document storage and retrieval system.
• Assist in coordinating projects by monitoring timelines tracking progress and ensuring deliverables are met.
• Collaborate with teams to streamline processes and improve efficiency.
• Assist in HR-related tasks such as onboarding employee documentation maintaining personnel records timekeeping leave requests reimbursement process etc.
• Support recruitment processes as needed.
• Provide guidance and support to our site purchase officer.
• Ensure compliance with organizational policies procedures and legal requirements.
• Stay informed about changes in regulations that may impact business operations.
• Develop and execute strategies to enhance employee engagement and satisfaction.
• Promote open and transparent communication channels within the organization.
• Ensure effective dissemination of information related to company values goals and initiatives.
• Drive initiatives to promote diversity equity and inclusion within the workplace.
• Facilitate team-building activities recognition programs and events to promote a cohesive and supportive work culture.

Qualifications :

Youre a Great Fit If You Have

• Proficiency in use of MS Office.
• Proficiency in use of ERP Software (e.g. Aconex COINS etc...)
• 5 Years Experience in FM or Construction industry is preferred

Why Youll Enjoy Working with Us

• Exciting Projects
• Career Growth
• Diverse Team
• Competitive Benefits
• Positive Workplace Culture

Additional Information :

Six Construct is guided by our core values of respect excellence co-creation passion and unity. Our values are at the heart of everything we do creating a diverse and inclusive workplace where everyone feels valued secure and motivated to reach their full potential.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons
Department / Functional Area: Facility Management
Experience: years
Vacancy: 1