Controller of Examinations (CoE) University

Job Summary

The Controller of Examination will be responsible for planning, managing, and supervising all

examination-related activities of the university. The role involves ensuring the smooth conduct of

examinations, result processing, confidentiality, compliance with university regulations, and

coordination with academic departments while maintaining high standards of integrity and

transparency. The candidate should possess prior experience working in a multidisciplinary university environment, with a thorough understanding of examination systems, academic regulations, and the diverse requirements of multiple disciplines and academic programs.

Key Responsibilities

Examination Planning & Administration

• Plan and oversee semester, annual, supplementary, and entrance examinations.

• Prepare examination schedules/calendar in coordination with academic departments.

• Ensure timely conduct of theory, practical, online, and offline examinations.

• Supervise examination logistics, seating arrangements, and invigilation processes.

Result Processing & Evaluation

• Monitor answer paper evaluation and moderation processes.

• Ensure accurate and timely declaration of examination results.

• Coordinate with faculty and departments regarding marks submission and result verification.

• Maintain confidentiality and accuracy of examination records.

Regulatory Compliance

• Ensure examination processes comply with university regulations, UGC norms, statutory

requirements, and internal policies.

• Implement examination reforms and best practices as per academic standards.

Team Management

• Lead and supervise examination department staff.

• Allocate duties and monitor departmental performance.

• Conduct training and orientation for examination-related procedures.

Documentation & Record Management

• Maintain examination records, confidential documents, transcripts, degree records, and

student academic data.

• Ensure proper digital and physical record maintenance.

Technology & Process Improvement

• Coordinate with ERP/software teams for examination management systems.

• Promote digitization and automation of examination processes.

• Ensure data security and confidentiality.

Student Support & Coordination

• Address student examination-related grievances and queries.

• Coordinate with colleges, schools, departments, and external agencies regarding examination

matters.

Confidentiality & Integrity

• Maintain strict confidentiality regarding question papers, results, and examination processes.

• Ensure fair and transparent examination practices.

Educational Qualification

• Master’s Degree from a recognized university.

• Ph.D. preferred.

• Additional qualification in administration or education management will be an added

advantage.

Experience

• Minimum 15–20 years of experience in academic administration/examination management in

university or higher education institutions.

• Experience in handling university examination systems and regulatory compliance preferred.

• Leadership experience in examination or academic departments is desirable.

Required Skills

• Strong knowledge of university examination systems and academic regulations.

• Excellent administrative and organizational skills.

• Leadership and team management abilities.

• Strong communication and coordination skills.

• Proficiency in MS Office and Examination ERP systems.

• Ability to handle confidential information with integrity.

Employment Type

Full-Time

Salary

As per university norms and candidate experience.