Coordinator - Procurement & Logistics

Full time | Precision Group | United Arab Emirates

Manufacturing

City Dubai

State/Province Dubayy (Dubai)

Job Description

JOB CONTENT

Responsible for sourcing, cost negotiations, credit term and buying of raw materials, consumable items, spare parts, etc. and expediting orders to meet the scheduled delivery for Precision in a cost effective manner.

FUNCTIONAL RESPONSIBILITIES

• Coordinate with user departments to understand procurement requirements, obtain specifications, and ensure materials, components, services and equipment meet required cost, quality and delivery standards.
• Obtain and compile supplier quotations, product samples, brochures and technical information; prepare comparative statements and supporting documents for review and approval.
• Assist with supplier negotiations on pricing, payment terms, delivery schedules and other commercial requirements under the guidance of the Line Manager.
• Obtain required approvals, raise purchase orders and follow up with suppliers to ensure timely delivery; expedite outstanding orders where required.
• Maintain effective communication with suppliers and internal stakeholders to resolve routine issues relating to price, quality, delivery, invoices and specifications.
• Maintain an up-to-date supplier database and support new vendor identification, registration, evaluation and development in line with company requirements.
• Assist in monitoring supplier performance, including quality, delivery, service, warranty and contractual compliance, and escalation recurring issues to the Line Manager.
• Coordinate maintenance contractors and service providers, including sourcing, contract renewals, service schedules and follow-up on performance and deliverables.
• Support the administration and monitoring of procurement contracts, including delivery obligations, payment terms, warranties and outstanding actions.
• Coordinate with Accounts Payable and relevant departments to resolve purchase order, invoice and payment discrepancies and ensure timely closure.
• Coordinate customs clearance and import documentation, including duty-exemption documentation where applicable, to support timely receipt of imported materials and equipment.
• Organize and support the sale and disposal of scrap, obsolete and salvage items in coordination with relevant departments and approved buyers.
• Maintain accurate and up-to-date procurement records, supplier data, quotations, purchase orders, contracts and pricing information, ensuring full traceability and timely retrieval.
• Prepare basic procurement reports covering purchasing activities, outstanding orders, supplier performance, costs and market trends for review by the Line Manager.
• Support procurement activities for new projects and sourcing initiatives and contribute to the implementation and continuous improvement of procurement processes and systems.
• Maintain awareness of procurement, sourcing and market developments and share relevant information and knowledge with the procurement team.
• Ensure procurement activities comply with company policies, purchasing procedures, QHSE requirements, applicable ISO/BRCGS standards, HACCP requirements and relevant local regulations.
• Adhere to applicable AS9100:2016 requirements and support the maintenance and continuous improvement of the Quality Management System within the scope of procurement activities.
• Perform other procurement-related duties and responsibilities as assigned by the Line Manager in support of departmental objectives.

Requirements

Education/ Qualifications

• Bachelor's Degree in Logistics, Purchasing, or a related field is preferred.
• Additional training or knowledge in materials management is an advantage.

Experience

• A minimum of 4-6 years' experience in purchasing manufacturing equipment and raw materials for engineering and packaging industry.
• Exposure to handling procurement of materials such as plastic products, machinery, and accessories is beneficial.

Functional Skills & Specific Knowledge

• Ability to analyze quotations, cost comparisons, and vendor capabilities to support decision-making.
• Proficient in communication and relationship management with suppliers and stakeholders.
• Ability to handle multiple procurement tasks while meeting deadlines.
• Familiarity with procurement modules in ERP systems such as SAP, Oracle, or similar platforms.
• Knowledge of Quality standards & ISO documentations.

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