Crew Scheduling Administrator - Offshore

Crew Scheduling Administrator - Offshore Job Snapshot

Role: Crew Scheduling Administrator
Location: Dubai, United Arab Emirates
Industry: Oil and Energy
Function: Administrative Support
Experience: 2 years of experience in administrative routines
Job Type: Not specified

Position Overview
McDermott International, Ltd is seeking a Crew Scheduling Administrator in Dubai, United Arab Emirates to support the day-to-day coordination and administration of offshore personnel movements.

The role manages crew documentation, personnel records, training information, timesheets, local registrations and communication relating to crew changes. The position requires an organized administrator who can resolve routine General Services matters using established procedures while keeping Operations, HR and other stakeholders informed of changes that may affect offshore mobilization.

Job Details
Country: United Arab Emirates
City: Dubai
Industry: Oil and Energy
Function: Administrative Support
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Not specified

Job Overview
The Crew Scheduling Administrator performs established crew scheduling and administrative activities that support the safe and efficient movement of offshore personnel. The postholder is expected to recognize and resolve typical General Services issues with limited supervisory approval, evaluate appropriate solutions from established options and maintain a high standard of accuracy in the services and information provided to the wider team.

Key Tasks and Responsibilities

• Attend training as directed by the supervisor.
• Check offshore crew documentation and verify that required documents remain valid.
• Maintain personnel files and offshore crew training documentation, ensuring records are complete and current.
• Liaise with relevant local agencies regarding required documentation and local registration processes, including visas, Federal Police and Sispat requirements where applicable.
• Contact the medical department when an employee scheduled to embark receives medical leave.
• Keep HR and Operations informed when employees are unable to embark because of medical or other reasons.
• Communicate changes to crew movements resulting from flights, weather or other operational circumstances.
• Provide administrative support relating to supplier nota-fiscal documentation.
• Confirm the official start of vacation periods to offshore personnel.
• Complete timesheet forms accurately.
• Coordinate personnel movements to and from offshore locations.
• Prepare required reports for delivery to the Crewing Logistics Coordinator.
• Maintain timely communication with relevant stakeholders throughout crew-change activities.
• Follow established procedures when addressing routine crew scheduling and General Services matters.

Crew Coordination and Documentation
The role requires close attention to personnel readiness before offshore mobilization. Crew documentation, training records and other required information must remain current so that potential issues can be identified before scheduled embarkation. The Crew Scheduling Administrator also acts as a coordination point when planned personnel movements are disrupted, ensuring that the relevant HR and Operations teams receive timely information regarding medical leave, flight changes, weather conditions or other circumstances affecting crew changes.

Qualifications and Experience

• High school degree.
• 2 years of experience in administrative routines.
• Basic to intermediate English language proficiency.
• Computer literacy.
• Effective interpersonal skills.
• Effective verbal and written communication skills.

Knowledge and Skills

• Ability to manage administrative records and documentation accurately.
• Ability to coordinate multiple personnel movements and related activities.
• Strong communication and interpersonal capability.
• Team-oriented approach to work.
• Flexibility and adaptability.
• Ability to work within established procedures and select appropriate solutions from defined options.
• Commitment to maintaining McDermott safety and ethics standards.
• Thorough understanding of HSE and Quality principles and their applicability.

About McDermott International

McDermott International operates across the energy value chain, applying engineering and construction expertise to offshore and onshore energy infrastructure. Its activities include subsea infrastructure, offshore platforms, offshore wind infrastructure and onshore energy developments. With more than 100 years of operating history, McDermott has more than 30,000 people across 54 countries.

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