KEY RESPONSIBILITIES
1. Internship Records Management
- Maintain and update comprehensive records of student internships (summer, winter, 6-month, and other durations), including host organization, duration, stipend, and outcomes.
- Ensure timely and accurate data entry and verification on POD or other designated platforms.
2. Placement Records Management
- Maintain accurate, up-to-date placement records including offers, salary packages, recruiting companies, and branch/specialization-wise data.
- Reconcile and validate placement data across departments and units to ensure consistency in reporting.
3. Industry Visit Documentation
- Record and maintain details of industry visits, plant visits, and exposure programs organized for students.
- Coordinate with faculty and industry coordinators to ensure timely documentation, attendance records, and follow-up reports.
4. Professional & Global Certification Tracking
- Maintain records of students’ professional and global certifications (e.g., AWS, Google, Microsoft, and other industry-recognized certifications) completed through institute-facilitated programs.
- Track certification enrollment, completion status, and outcomes for internal and accreditation reporting.
5. Competitive Exam Records
- Maintain records of student participation and performance in competitive examinations (e.g., GATE, CAT, GRE, and other relevant exams).
- Coordinate with students and faculty to keep exam registration, results, and follow-up data current.
6. Employability Activity Records
- Maintain records of other employability-related activities such as workshops, soft-skills and aptitude training, mock interviews, and career fairs.
- Ensure all activity data is captured on POD or other institutional platforms in a timely and accurate manner.
7. Data Quality, Reporting & Analytics
- Ensure data accuracy, consistency, and completeness across all record-keeping platforms.
- Generate periodic reports, dashboards, and MIS for CRPC leadership, faculty, and institutional stakeholders.
- Support audits, accreditation submissions (e.g., NAAC, NBA, NIRF), and management reviews with verified data.
8. Platform & Systems Coordination
- Coordinate with the POD / ERP platform team or vendor to resolve data issues, implement updates, and improve record-keeping processes.
- Guide and train student coordinators, interns, and unit-level SPOCs on accurate and consistent data-entry practices.
9. Support to Corporate Relations Activities
- Assist the Head – Corporate Relations and the CRPC team in coordinating MoUs, HR meets, and other corporate-engagement activities as required.
- Provide administrative and data support during placement drives, recruitment events, and industry visits.
EDUCATIONAL QUALIFICATIONS
- Bachelor’s degree in any discipline; a degree in Engineering, Management, or a related field is preferred.
- A postgraduate qualification (MBA or equivalent) is preferred.
EXPERIENCE
- Minimum 3–5 years of relevant experience in placement cell operations, records/data management, or corporate relations support, preferably within an academic institution.
- Prior experience working with placement ERP / POD platforms or similar data-management and MIS systems is preferred.
KEY SKILLS & COMPETENCIES
- Strong data management skills with proficiency in MS Excel and MIS/dashboard reporting.
- High attention to detail and accuracy in record keeping.
- Working knowledge of placement / ERP platforms and database tools.
- Good communication and coordination skills to work with students, faculty, and industry contacts.
- Ability to manage multiple data streams simultaneously and meet reporting deadlines.
- Process-oriented approach with a focus on data integrity and compliance.
KEY PERFORMANCE INDICATORS (KPIS)
- Timeliness and accuracy of data entry on POD and other platforms.
- Completeness of internship, placement, industry visit, certification, and competitive exam records.
- Number and quality of MIS reports and dashboards generated for leadership.
- Turnaround time for data requests from leadership, faculty, or accreditation bodies.
- Error / discrepancy rate identified during audits or data reconciliation.