Document Controller ( MEP )

The MEP Document Controller is responsible for managing, maintaining, and controlling all project-related documents, drawings, submittals, correspondence, and records for MEP projects. The role ensures accurate document tracking, timely distribution, proper filing, and compliance with company procedures and project requirements.

Key Responsibilities

• Maintain and control all MEP project documentation, including drawings, submittals, RFIs, method statements, material approvals, and project correspondence.
• Manage document control processes and ensure all documents are properly registered, distributed, and archived.
• Maintain document logs and tracking registers for incoming and outgoing documents.
• Coordinate with project managers, engineers, consultants, and clients regarding document submission and approvals.
• Ensure all drawings and documents are updated with the latest revisions and versions.
• Prepare transmittals for document submission to clients, consultants, and subcontractors.
• Monitor document status and follow up on pending approvals and comments.
• Maintain electronic and hard-copy filing systems.
• Support project handover by compiling and organizing final documentation, including as-built drawings, O&M manuals, warranties, and completion records.
• Ensure compliance with company document control procedures and project requirements.
• Generate document control reports as required by project management.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Document Management, or a related field.
• Document Control certification is an advantage.

Experience

• Minimum 3-5 years of experience as a Document Controller.
• Experience supporting MEP, construction, engineering, or building services projects .
• Experience managing technical drawings, submittals, RFIs, and project documentation.
• UAE/GCC experience preferred.

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience using Electronic Document Management Systems (EDMS).
• Familiarity with Aconex, Procore, Autodesk Construction Cloud, SharePoint, or similar platforms is preferred.
• Ability to manage drawing registers and document tracking logs.
• Good understanding of MEP project documentation requirements.
• Knowledge of document numbering, revision control, and filing systems.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Excellent communication and coordination skills.
• Ability to handle multiple priorities and meet deadlines.
• Strong record management and reporting skills.

Mandatory Requirements

• Experience as a Document Controller in MEP or construction projects .
• Experience handling drawings, submittals, RFIs, and technical documentation .
• Knowledge of document control procedures and revision management .
• Proficiency in Microsoft Excel and document management systems .

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