Document Controller Site

We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai United Arab Emirates. As a key member of our site operations you will be responsible for managing and maintaining all project-related documentation ensuring compliance with company standards and local regulatory requirements.

• Establish and maintain an efficient document control system for all site-related materials including drawings correspondence submittals and reports
• Manage document flow between on-site teams consultants contractors and local regulatory authorities
• Ensure timely distribution and tracking of all incoming and outgoing project documents
• Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats
• Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements
• Generate document control reports for project reviews and audits
• Support site engineers and managers by retrieving organising and submitting necessary documentation
• Ensure confidentiality and security of sensitive project data
• Coordinate with IT and project teams to maintain document management systems
• Conduct regular audits to ensure documentation processes are followed effectively
• Collaborate with cross-functional teams to streamline document control processes and improve efficiency
• Adhere to site-specific safety protocols and procedures

Qualifications :

• Bachelors degree in Administration or a related field
• Minimum of 5 years of experience as a Document Controller on construction projects in the UAE with at least 3 years in a site-based role
• Strong knowledge of document control systems and best practices particularly in construction site environments
• Proficiency in MS Office Suite (Word Excel Outlook) Adobe Acrobat and document management platforms such as Aconex. Aconex experience is a must
• Familiarity with documentation protocols and submission procedures specific to construction sites
• Excellent organisational and time management skills with the ability to prioritise tasks in a fast-paced environment
• Strong attention to detail with the ability to handle large volumes of documentation accurately
• Effective communication skills both written and verbal to interact with various stakeholders on-site
• Ability to work under pressure and meet tight deadlines in a dynamic construction site setting
• In-depth knowledge of construction industry documentation standards and site-specific requirements
• Fluency in English (written and spoken)
• Knowledge of local regulatory requirements in Dubai and the UAE
• Experience with site-specific document control processes and workflows
• Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines
• Ability to work in a fast-paced on-site environment potentially in challenging weather conditions
• Collaborative mindset with the ability to work effectively in a team environment

Additional Information :

The role will involve supporting multiple projects with Site visits across UAE. 

Remote Work :

No

Employment Type :

Full-time

Key Skills
Information Management,Adobe Acrobat,Continuous Improvement,Records Management,Assembly Experience,User Acceptance Testing,Project Engineering,Sharepoint,Filing,Document Management Systems,Mentoring,Document Management
Experience: years
Vacancy: 1