Document Controller

Key Responsibilities

• Document Management

Document Management

• Receive log and distribute incoming project documents such as drawings, correspondence, transmittals, RFIs, and submittals.
• Ensure documents are properly checked, approved, and filed (soft and hard copies) in accordance with company and project-specific procedures.
• Maintain up-to-date records of all drawings and other project documentation.
• Track document submissions and ensure timely return of reviewed documents.

Control & Compliance

• Control document versions and revisions to avoid errors or duplication.
• Maintain confidentiality and security of sensitive documentation.
• Ensure compliance with company and project-specific document control procedures and systems.

Coordination & Support

• Coordinate with design, procurement, QA/QC, site, and project management teams to manage documentation flow.
• Prepare and manage document transmittals and correspondence logs.
• Support team members with document searches and retrieval requests.

System Management

• Use document control software or tools (e.g. Aconex, Procore, MS Excel, SharePoint) for effective documentation.
• Keep hard copy and digital filing systems organized and updated.

Requirements

• Diploma or Bachelors degree in Business Administration, Engineering, or a related field.
• 24 years of experience in a Document Controller role, preferably in construction, engineering, or aluminium/glass industry.
• Excellent knowledge of document control systems and Microsoft Office (Excel, Word, Outlook).
• Familiarity with project documentation such as drawings, technical submittals, and transmittals.
• High attention to detail and strong organizational skills.
• Strong communication skills in English (verbal and written).
• Ability to work under pressure and manage multiple deadlines.

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