Document Controller - Project Information
Role: Document Controller
Location: Abu Dhabi, UAE
Industry: Civil Engineering
Function: Filing-Records Management
Experience: Proven document control or similar document management experience
Job Type: Full Time
AECOM is seeking a detail-oriented Document Controller to support project information management operations in Abu Dhabi, UAE. The role is responsible for maintaining accurate, secure, and accessible project documentation across physical and digital environments. Working closely with project teams and external stakeholders, the Document Controller will manage document lifecycles, version control, filing systems, information distribution, and compliance while protecting confidential and proprietary information.
Job Details
Country: UAE
City: Abu Dhabi
Industry: Civil Engineering
Function: Filing-Records Management
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site
Key Responsibilities
- Set up, scan, copy, organize, and store project documentation in physical and digital formats.
- Create and maintain document templates to standardize processes and improve information management efficiency.
- Manage documentation requests and securely distribute project information to authorized team members.
- Maintain structured filing systems and ensure records are stored according to established protocols.
- Control document versions so current information remains accessible while superseded versions are appropriately archived.
- Review records for accuracy and make necessary edits and updates to maintain current documentation.
- Ensure documentation complies with applicable regulatory requirements, industry standards, and organizational policies.
- Liaise with project teams at different organizational levels and with external stakeholders to support effective information distribution.
- Protect sensitive and proprietary information and maintain strict confidentiality.
- Prepare regular and ad-hoc reports covering documentation status and relevant metrics.
- Train and support team members in document management systems, processes, and good practices.
- Analyze document management issues and implement practical solutions to improve workflows and efficiency.
Qualifications and Capabilities
- Proven experience as a Document Controller or in a similar document management position.
- Excellent written and verbal communication skills with strong interpersonal abilities.
- Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Advanced proficiency in SharePoint.
- Hands-on experience with document management software and Common Data Environments.
- Strong knowledge of Information Management Systems and their applications.
- Exceptional attention to detail and ability to identify and correct documentation errors.
- Strong time management and organizational skills with the ability to prioritize multiple tasks.
- Proficient typing and editing capabilities.
- Practical expertise in data organization and filing systems.
- Analytical and problem-solving ability, particularly in addressing document management challenges.
- Ability to collaborate effectively with diverse teams across different organizational levels.
- Experience with version control and document lifecycle management.
- Familiarity with project management methodologies and processes.
- Ability to handle sensitive information with appropriate confidentiality and discretion.
- Capability to train and mentor colleagues in document management processes.
- Ability to obtain security clearances required for the role.
Working at AECOM
The position offers the opportunity to support multidisciplinary project delivery within AECOM 's global infrastructure environment. AECOM works across water, environment, energy, transportation, and buildings, providing services throughout the project lifecycle from advisory, planning, design, and engineering through program and construction management. Newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. Depending on employment status, AECOM benefits may include medical, dental, vision, life and disability benefits, paid time off, leaves of absence, voluntary benefits, flexible work options, well-being resources, an employee assistance program, business travel insurance, service recognition awards, retirement savings, and an employee stock purchase plan.
Benefits
- medical
- dental
- vision
- life and disability benefits
- paid time off
- leaves of absence
- voluntary benefits
- flexible work options
- well-being resources
- an employee assistance program
- business travel insurance
- service recognition awards
- retirement savings
- an employee stock purchase plan
About AECOM
AECOM is a global infrastructure and professional services firm serving public- and private-sector clients. Its multidisciplinary teams work across water, environment, energy, transportation, and buildings, delivering advisory, planning, design, engineering, program management, and construction management services. AECOM reported revenue of $16.1 billion in fiscal year 2025.
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