Responsibilities
- Manage all incoming and outgoing project and company documents ensuring they are properly registered tracked distributed and archived
- Maintain accurate document control registers logs trackers and filing systems
- Manage document numbering revision control status tracking and document distribution
- Ensure that only the latest approved versions of documents are available to relevant stakeholders
- Receive check register and distribute technical and commercial documents drawings reports correspondence submittals and other project documentation
- Prepare and issue document transmittals and maintain records of all submissions and approvals
- Track document submissions reviews comments approvals and responses to ensure timely closure
- Maintain both electronic and hard-copy document filing systems in an organized and easily retrievable manner
- Coordinate with Project Managers Engineers Consultants Contractors Procurement QA QC and other departments regarding document submissions and requirements
- Upload and manage documents through Electronic Document Management Systems EDMS SharePoint Aconex or other relevant document management platforms
- Monitor document revisions and maintain a clear history of changes and approvals
- Ensure documents are properly named categorized indexed and stored in accordance with established procedures
- Maintain confidentiality and appropriate access controls for sensitive and controlled documents
- Support internal and external audits by providing accurate documentation and records when required
- Prepare regular document status reports submission trackers and other reports as requested by management
- Follow company document control procedures quality requirements and project-specific standards
- Identify documentation discrepancies missing information or overdue submissions and coordinate with the relevant parties for resolution
- Ensure proper archiving and retention of completed and superseded documents
- Perform any other duties related to document control and administrative support as assigned by management
Bachelor’s degree or Diploma in Business Administration, Engineering, Information Management, or a related field is preferred.
3–5 years of experience in Document Control, preferably within construction, engineering, infrastructure, facilities management, or a project-based environment.
UAE experience is preferred.
Strong knowledge of document control procedures and document lifecycle management.
Experience with document management systems such as Aconex, SharePoint, EDMS, or similar platforms.
Good knowledge of Microsoft Office, particularly MS Excel and MS Word.
Experience in maintaining document registers, transmittals, revision logs, and submission trackers.
Required Skills
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to manage multiple documents, priorities, and deadlines simultaneously.
- Strong coordination and follow-up skills.
- Ability to work effectively with different departments, consultants, contractors, and clients.
- High level of confidentiality and professionalism.
- Ability to work independently as well as part of a team.
- Good analytical and problem-solving skills.
Preferred Experience
- Technical Drawings
- Shop Drawings
- Material Submittals
- RFIs
- Method Statements
- Inspection Requests
- Contracts and Correspondence
- Technical Reports
- Project Specifications
- QA/QC Documentation
- Procurement Documentation
- Project Close-out and Handover Documents
Language
Excellent English communication skills.
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