Executive Assistant / Personal Assistant / Executive Secretary to Hedge Fund Manager (Remote Position / Work from Home). Full-Time Role, 5 days per week. Dubai (UAE) or London (U.K.)
Dubai, United Arab Emirates | Posted on 13/08/2026
Please, note that this EA position has been placed ON HOLD as the Client has been reviewing this position to split it into 2 more junior roles: 1 PA & 1 admin. Once we know more about these 2 new roles, potential Candidates will be informed.
Educated Households is a higher-tier householdstaff agency, based in London, placing élite educated private staff with VIP& UHNW families in the Middle East and worldwide: .
A private employer is seeking a highly educated, organised, discreet & dependable ExecutiveAssistant/Executive Secretary/Personal Assistant to provide direct business and personal support.
The employer is a Hedge FundManager who oversees multiple businesses and corporate entities across several jurisdictions, including the United Kingdom , the United Arab Emirates (UAE) and the British Virgin Islands (BVI) .
This is not a company-wide administrative role. The successful candidate will report directly to and work exclusively for the employer , supporting the effective management of business obligations, corporate administration, travel, scheduling and selected personal matters.
Please, note that this position is a full-time remote position (working from home). UAE residency visa sponsorship may be available for a suitable candidate. The role requires working 5 days a week with some degree of flexibility.
Speaking Russian will be advantageous for the role.
The position is to start ASAP.
Requirements
Business and Executive Support
- Manage the employer’s business and personal calendars.
- Schedule meetings, calls, appointments, and board meetings across multiple timezones.
- Coordinate calendars and administrative obligations across four companies.
- 1. Company licence renewals.
- 2. Corporate and personal tax filing deadlines.
- 3. Accounting and audit deadlines.
- 4. Annual returns and statutory filings.
- 5. Board meetings and shareholder meetings.
- 6. Insurance renewals.
- 7. Banking and regulatory deadlines.
- Coordinate with accountants, tax advisers, lawyers, corporate service providers, banks and other external professionals.
- Track outstanding actions, documents, approvals and filing requirements.
- Prepare meeting agendas, organise supporting documents and record action points where required.
- Monitor important correspondence and ensure time-sensitive matters are escalated promptly .
- Assist with the administration of companies operating across the UK, UAE, BVI, and other jurisdictions.
- Maintain accurate and confidential business records, corporate documents & and filing systems.
- Receive, organise and track invoices across multiple companies.
- Coordinate invoice approvals and payment schedules.
- Maintain expense records and supporting documentation.
- Prepare expense summaries and reports for the employer & external accountants.
- Monitor recurring payments, subscriptions, professional fees and company expenses.
- liaise with bookkeepers and accountants to ensure financial records are complete and submitted on time.
- Assist with basic financial administration without taking responsibility for investment decisions or regulated financial activities.
Travel and Logistics
- Research, plan and book domestic & international travel.
- Arrange flights, accommodation, ground transportation, visas and travel documentation.
- Prepare clear travel itineraries and manage last-minute changes.
- Coordinate business and personal travel requirements across multiple countries.
- Track passport, visa, residency and other travel-document expiry dates.
- Manage bookings in a cost-conscious manner while maintaining the required standard of service and flexibility.
Personal Assistance
- Manage selected personal appointments, bookings, reminders and administrative matters.
- Assist with personal travel planning and related logistics.
- Coordinate private appointments, household services, deliveries and reservations where required.
- Support minor personal tasks that enable the employer to focus on executive, investment and business responsibilities.
- Maintain strict separation and confidentiality between personal and business matters.
- Handle ad-hoc requests with discretion , efficiency & sound judgment .
Candidate Profile
The successful candidate will be highly structured, proactive & comfortable supporting a demanding employer with multiple international responsibilities.
Essential Skills and Experience
- Previous experience as a Personal Assistant , Executive Assistant , Executive Secretary or similar role.
- Degree-educated candidate.
- Strong calendar management and meeting coordination experience.
- Experience supporting a senior executive, entrepreneur, investor, family office principal or business owner.
- Excellent written and spoken English .
- Strong organisational and administrative skills.
- Ability to manage multiple priorities, deadlines, companies & jurisdictions simultaneously.
- High attention to detail and accuracy .
- Strong proficiency with email, cloud-based document systems, spreadsheets , calendars, videoconferencing platforms & standard office software.
- Experience handling invoices, expenses & basic financial administration.
- Ability to work independently in a fully remote environment .
- Flexibility to manage urgent matters and occasional requests outside standard working hours .
- Absolute discretion when handling confidential, financial, corporate & personal information.
Preferred Experience
- Experience working with hedge funds , investment firms , family offices , financial services businesses, or private investment professionals.
- Familiarity with corporate administration in the UK, UAE, or BVI.
- Experience coordinating with accountants, auditors, lawyers, company formation agents, and corporate service providers.
- Knowledge of VAT, tax, accounting, licence-renewal and statutory-filing calendars.
- Experience arranging complex international travel.
- Previous exposure to multi-jurisdictional corporate structures.
- Experience working directly for a sole principal or private employer.
Personal Attributes
- Discreet and trustworthy .
- Highly organised.
- Proactive and resourceful.
- Calm under pressure.
- Responsive and reliable.
- Professional in written and verbal communication.
- Capable of anticipating requirements.
- Comfortable working with limited supervision.
- Able to distinguish between urgent, important, and routine matters.
- Willing to take ownership of tasks through to completion.
Reporting Structure
- The role reports directly and exclusively to the employer .
- The Executive Assistant / Personal Assistant / Executive Secretary will not act as a general secretary or administrative assistant for the employer’s wider companies, employees, or external partners unless specifically instructed.
Working Arrangements
- Fully remote position , 5 days a week .
- Work will involve coordination across multiple countries and time zones.
- Working hours will be agreed based on the employer’s schedule and business requirements.
- Some flexibility outside standard working hours may be required.
- UAE residency visa sponsorship may be available for a suitable candidate.
- UK office, UAE office available for in-person work.
Confidentiality
The successful candidate will be required to sign a comprehensive confidentiality and non-disclosure agreement .
The role involves access to sensitive personal, financial, investment, legal and corporate information. Maintaining confidentiality , data security and professional discretion is a fundamental condition of employment.
Provisional working schedule: 5 days a week, with flexibility.
No accommodation provided.
UAE sponsorship offered by the employer to the right candidate.
This is an exceptional opportunity to make a meaningful impact on a busy stakeholder within a remote/working-from-home framework.
Only Candidates with a PROVEN banking, hedge fund, wealth management or family office background will be considered for this role.
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