Engineering Coordinator

The Position

• To monitor and maintain optimum inventory levels all time in the Engineering stores
• Maintain all Engineering staff daily attendance and payroll forms; and provide them to Human Resource department as required.
  • Maintain and update Engineering staff personal files.
  • Maintain all Engineering overtime records
• Ensure safekeeping and filing of all contracts financial records energy reports etc. in appropriate folders
• Supervises and budgets the use of stationery within the Engineering department
• Coordinate administrative works to the Human Resources finance and any other departments involved at Engineering operations

KEY ROLES & RESPONSIBILITIES

• Day-to-day secretarial work including:  typing filing telexes faxes telephone etc
• Ensures the distribution of documents letters telexes faxes memos information etc on a timely basis.
• Arranges internal and external appointments with internal customers suppliers and third party inspectors
• Distributes incoming mails documents articles efficiently to the Engineering mgt and to internal and external customers
• Assists in the preparation of all report documents example Energy Utility consumptions
• Maintain and file all equipment operation log sheets
• Implement the Hotels and companys store keeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.
• Record on a daily weekly and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the departments management
• Ensure a tracking system is implemented to monitor par stock levels and fast/slow moving items to enable the stores department to operate efficiently at all times
• To ensure all log books record sheets and dairy of events are correctly completed and kept up to date
• To ensure the quality of the product and material is of the best possible standard
• Continuously search for new ideas and product improvements to ensure that our colleague demands are met
•  Monitor and report on progress of any plans or ideas implemented to reduce the departments wastage of resources
• Constantly review the departments performance and operations to stimulate ideas for reducing the departments costs
• Monitor and make recommendations to the departments management any alternations to par stock levels or improvements to the stores policies and procedures that will reduce operational costs and make the department more efficient
• Encourages the highest possible standard of environmental management

Qualifications :

• Secondary School Technical College or equal
• 2 years administrative assistant experience in the hospitality Industry and/or in an engineering environment

PERSONAL ATTRIBUTES

• Knowledgeable in engineering terminology relating to building
• Proficient in Microsoft Office applications
• Excellent organizational skills and able to multi-task
• The ability to work independently with good interpersonal skill
• A creative practical and pro-active approach to problem solving

Remote Work :

No

Employment Type :

Full-time

Key Skills
Bluebeam,PPAP,CAD,SAP Manufacturing,Smartsheet,Mechanical Engineering,Production Planning,Project Planning,Administrative Experience,Mentoring,Manufacturing,MRP
Experience: years
Vacancy: 1