Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Location: New York, NY; Newark, NJ; or Houston, TX

Duration: 12 months (possible conversion)

Pay Range: $35/hr - $38/hr (W2)

About TSR

TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability. TSR operates with a global delivery model, leveraging specialized teams to support enterprise clients across North America and beyond.

In June 2024, TSR was acquired by Justin Christian, founder and CEO of BCforward, a global provider of professional services and workforce solutions. This partnership expands TSR's ability to deliver broader capabilities, global delivery resources, and enhanced opportunities for both clients and consultants.

Job Description:

We are seeking a Executive Administrative Assistant to join our dynamic team. The ideal candidate will have strong experience in executive calendar management, travel coordination, meeting preparation, and expense administration and a proven ability to anticipate executive needs, manage competing priorities, and drive follow-through on action items.

Responsibilities:

• Manage complex calendars for two senior leaders, including scheduling, prioritization, coordination, and conflict resolution.
• Arrange domestic and international travel, including air, lodging, ground transport, itineraries, and required documentation.
• Prepare, submit, and track expense reports in compliance with company policy.
• Coordinate meeting logistics, invitations, agendas, materials, rooms or virtual links, and attendee communications.
• Provide light business and meeting-preparation support, including background research, stakeholder input, briefing materials, presentations, and notes.
• Develop understanding of executive priorities and key initiatives to anticipate needs and ensure timely completion of action items.
• Maintain trackers, organize materials, and provide administrative coordination for selected initiatives.
• Handle sensitive information with discretion, professionalism, and sound judgment.
• Support additional administrative and operational activities as needed.

Required Skills & Qualifications:

• 2-4 years supporting senior leaders in administrative or executive assistant roles.
• Bachelor’s degree preferred, or equivalent experience.
• Proficiency with calendar, travel, presentation, and expense-management tools.
• Strong written and verbal communication, with ability to synthesize information into clear materials and actions.
• Demonstrated ability to manage competing priorities, work independently, and maintain attention to detail.
• Organizational, analytical, and problem-solving skills with awareness of broader business objectives.
• Experience with expense billing, data collection, and presentation preparation.

Preferred Skills:

• Experience supporting multiple executives simultaneously.
• Familiarity with virtual meeting platforms and collaboration tools.

Why TSR?

• At TSR, we believe in advancing lives and careers. When you join our team, you gain access to:
• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

TSR is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

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