Executive Assistant

As an Executive Assistant, you will provide high-level administrative, organizational, strategic, and analytical support to senior leadership and key stakeholders. You will ensure smooth day-to-day operations, effective coordination, and timely execution of priorities while acting as a trusted and discreet partner to senior leaders. You will manage schedules, meetings, multiple priorities, and key business initiatives while handling confidential information with professionalism. Given the contract nature of the role, you should be flexible and able to quickly adapt to existing teams, processes, and workflows in a fast-paced environment

What You’ll Get Your Hands On

• Provide high-level administrative and organizational support to senior leadership, including managing correspondence, coordinating meetings, preparing presentations, and drafting reports.
• Act as a key point of contact between senior leadership, internal teams, external partners, clients, and other stakeholders. Build and maintain strong professional relationships.
• Conduct research on business opportunities, industry trends, competitors, and relevant market developments. Provide insights and information to support business decisions.
• Work closely with departments such as Product, Marketing, Technology, Finance, and Operations to facilitate communication, track progress, and ensure alignment on priorities and projects.
• Support basic financial reporting, analysis, budgeting, and expense tracking, demonstrating a solid understanding of fundamental financial principles.
• Prepare, review, and manage presentations, reports, contracts, business documents, and confidential information while ensuring accuracy and attention to detail.
• Assist with project management activities, including tracking deadlines, coordinating resources, following up with stakeholders, and monitoring progress.
• Manage complex calendars, coordinate meetings, prepare agendas, and ensure key actions and follow-ups are tracked.
• Support day-to-day administrative requirements and help ensure smooth coordination across teams and stakeholders.
• Proactively follow up on key actions, deadlines, and commitments to ensure timely completion.

The Magic You Bring

• Bachelor’s degree in Business Administration or a related field preferred, with proven experience as an Executive Assistant, Personal Assistant, Business Coordinator, or similar role supporting senior leadership.
• Strong organizational, communication, interpersonal, and analytical skills, with the ability to gather information, identify issues, and provide practical solutions and recommendations.
• Strong business acumen with an understanding of organizational processes, financial reporting, and the ability to contribute to broader business priorities and strategic initiatives.
• Advanced proficiency in Microsoft Office and Google Workspace, with experience using productivity, collaboration, project management, CRM, and AI tools such as Notion, Jira, Salesforce, or similar platforms.
• Excellent project coordination, research, and time-management skills, with the ability to manage multiple priorities, meetings, deadlines, and tasks accurately and efficiently.
• Highly proactive, self-motivated, adaptable, and comfortable working independently or collaboratively in a fast-paced and evolving environment.
• Demonstrated professionalism and discretion when handling confidential information, with the ability to build strong relationships, communicate effectively across all levels, anticipate needs, and ensure tasks are followed through to completion.

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