We are looking for an Executive Assistant to support the Senior Vice President of Human Resources. This is a high-visibility role that combines administrative excellence with strategic involvement. The successful candidate will work closely with the SVP HR handling sensitive information coordinating complex schedules and serving as a liaison between the HR leadership and various stakeholders.
Key Responsibilities
- Provide high-level administrative support to the SVP HR
- Shadow the SVP HR in key meetings and initiatives
- Manage complex calendar scheduling and prioritize appointments
- Coordinate meetings prepare agendas and take detailed minutes
- Draft correspondence reports and presentations
- Liaise effectively between the SVP HR and various HR verticals
- Act as a bridge between HR leadership and business departments
- Handle confidential information with utmost discretion
- Prepare briefing materials for the SVP HR before meetings
- Follow up on action items and decisions from executive meetings
- Assist with special projects and initiatives as needed
- Manage travel arrangements and expense reports
Qualifications & Requirements
- UAE National
- Bachelors degree in Business Administration HR or related field
- 2-4 years of experience in an executive assistant role preferably supporting senior management
- Excellent organisational and time management skills
- Superior written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Strong attention to detail and ability to multitask
- Experience in taking comprehensive meeting minutes
- Ability to work under pressure and meet tight deadlines
- Professional demeanour and excellent interpersonal skills
Skills & Competencies
- Exceptional organisational abilities
- Proactive problem-solving approach
- Discretion and confidentiality
- Strategic thinking and business acumen
- Ability to prioritise competing demands
- Strong communication and interpersonal skills
- Adaptability and flexibility
- Professional presence and poise
- Attention to detail
- Ability to work independently and as part of a team
Career Growth & Development
This position offers unique exposure to HR strategy and executive leadership. Working directly with the SVP HR provides invaluable insights into organisational decision-making and strategic HR initiatives. The role serves as an excellent stepping stone for career advancement within HR or other business functions.
Application Process
Qualified UAE Nationals are encouraged to apply by submitting their CV and a cover letter highlighting their relevant experience in executive support roles meeting coordination and minute-taking skills.
We are an equal opportunity employer committed to the Emiratization initiative.
Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full Time
Experience: years
Vacancy: 1