Work Flexibility: Onsite
What You Will Do
- Coordinating complex scheduling MENA LT team meetings and calendar management for the Manager including scheduling meetings appointments and travel arrangements and providing comprehensive administrative support.
- Capturing and processing data using various software including word processing spreadsheets and PowerPoint presentation software.
- Assist in the planning and of special projects and initiatives .
- Manage all aspects of organizations office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
- Assist in the selection of vendors and to purchase equipment services and supplies necessary for the operation of the organization.
- Serve as the primary point of contact between the Manager and internal or external stakeholders and draft review and distribute communications on behalf of the GM.
- Plan and organize executive events meetings and conferences both onsite and offsite. (venue selection catering communication travel arrangements etc.
- Handle sensitive and confidential information with the highest level of discretion and integrity ensuring compliance with company policies and procedures.
What You Need
- Certified administrative professional or Executive Assistant Certification or similar
- 35 years of experience as an administrative assistant executive assistant office manager or in a similar administrative support role.
- Experience in coordinating projects or handling event management
- Fluency in English
- Advanced skills in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Experience with Google Workspace (Docs Sheets Drive etc. or other cloudbased tools.
- Ability to use document management systems (e.g. SharePoint Dropbox or Box) to organize and share files efficiently.
- Excellent communication time management and problem solving skills
Travel Percentage: 30
Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full-Time
Experience: years
Vacancy: 1
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