Wanna join the adventure
We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEOs professional and personal schedule ensuring everything runs seamlessly across meetings travel communications and personal commitments.
You must be sharp discreet and proactive able to anticipate needs before they arise and
manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp resourceful and highly dependable the kind of person who can run the CEOs calendar inbox and travel inside out and keep everything under control while anticipating what is next.
If you thrive in a fast-paced environment can operate with complete discretion and enjoy being the right hand to a CEO we would like to hear from you.
About this Role:
- Own and manage the CEOs professional and personal calendar end to end including
- board meetings leadership offsites personal appointments and family events
- Stay on top of the CEOs inbox draft and respond to correspondence prioritizecritical items and ensure timely follow up
- Prepare agendas briefings and materials in advance ensure the CEO is fullyprepared for all engagements track action items and follow up as needed
- Arrange complex international travel and itineraries manage last minute changesoverlapping commitments and coordinate seamlessly between business andpersonal travel
- Manage personal matters and commitments that intersect with the CEOsprofessional life with discretion and efficiency
- Act as the first point of contact for requests to the CEO filter and prioritizeeffectively and protect the CEOs time
- Handle sensitive information with the highest level of confidentiality andprofessionalism
- Anticipate needs resolve issues before they arise and keep the CEO one step aheadat all times
Must Haves:
- Proven experience as an Executive Assistant or Executive Secretary supporting C-
- level executives
- Exceptional organizational skills with the ability to manage multiple priorities and
- deadlines
- Excellent written and verbal communication skills in English. Arabic is a plus
- High level of discretion integrity and trustworthiness
- Strong problem-solving ability and resourcefulness in high-pressure situations
- Comfortable managing both professional and personal tasks in a blended role
- Proficiency in Microsoft Office Google Workspace and scheduling tools
15000 د.إ - 20000 د.إ a month
Orbitworks mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbitals heritage Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50000-square-foot facility in Abu Dhabi.
Required Experience:
IC
Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full-Time
Experience: years
Vacancy: 1