Executive Assistant

Job Description

Executive Assistant is responsible for providing secretarial and administrative support to Chief of SBU.

The role holder must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team, ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action. A high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature is expected.

External Interfaces

• Vendors and Service Providers
• Clients and Partners
• External Stakeholders

Internal Interfaces

• Chief of SBU
• Practice and Delivery leaders within the SBU
• All other malomatia Personnel (as and when required)

Responsibilities

Strategic

• Act as the point of contact between SBU Chiefs and executives, employees, clients and other external partners.
• Prioritize matters that require the SBU Chief attention and handle them directly when appropriate.
• Keep the SBU Chief informed of time-sensitive and priority issues, ensuring timely follow-up.

Operational

• Draft, review and send communications on behalf of SBU Chief.
• Organize and prepare for meetings, including gathering documents and managing meeting logistics.
• Answer and respond to phone calls, relaying messages and information to the SBU Chief Officer.
• Work closely with SBU Chief to track and drive the completion of key deliverables and follow up on outstanding items.
• Collate presentations and data, liaise with various department or business units.
• Manage and maintain digital files, ensuring they are organized and accessible.
• Manage expense report coordination and submission.
• Any other related tasks that may be assigned from time to time by the management.

People Management

• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)

Qualifications

Desired Educational Background Diploma or bachelor’s in business administration preferable or any related field from a recognized university OR equivalent qualification.

Language Requirement English, Arabic (preferred)

Desired Experience Minimum 5+ years of relevant experience as an Executive Assistant

Experience in providing administrative and logistical support to a Chief Officer Level.

Required to have solid understanding of IT Solutions company with previous experience in a medium to large-sized IT company.

Job Specific Skills

• Proficiency in Microsoft Office, particularly Excel for data analysis, Word for documentation, and PowerPoint for creating presentations.
• Familiarity with project management tools for tracking and supporting strategic initiatives and team collaboration.
• Ability to organize and manage data efficiently, such as budgets, reports, and performance metrics.

About Malomatia

ABOUT US

malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision

To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.

About The Team

Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients. Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar

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