Executive Assistant, inD

This role is based in our Dubai office.

The Opportunity

We have an exciting opportunity for an experienced Executive Assistant to the inD CEO and CFO  to join our leadership team.

As an integral part of the inD team you will provide comprehensive secretarial and administrative support to the CEO and CFO ensuring the smooth operation of the office through effective planning efficient administrative systems and strong team coordination.

We are looking for a collaborative individual who thrives on teamwork yet possesses the drive and independence to take the this role you will proactively and confidently navigate a variety of people tasks and situations. Juggling multiple priorities will be second nature to you and youll relish the opportunity to excel in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage complex diaries across multiple time zones with advanced MS Outlook proficiency
• Manage mailboxes with efficiency and discretion at all times
• Answer multiple phone lines and take messages as necessary
• Process invoices via SAP & Oracle (online system) - training provided
• Process expenses via an online system - training provided
• Arrange both internal and external meetings collating and issuing agendas when required
• Book meeting rooms including refreshments and arrange lunches for internal meetings
• Notify Front of House of external visitors
• Organize global conference calls (audio and video) across different time zones
• Arrange extensive domestic and international travel accommodation and visa arrangements
• Provide personal administration support as required
• Prepare presentations often at short notice (intermediate to advanced MS PowerPoint skills)
• Prepare reports using advanced MS Word capabilities
• Provide ad hoc support to the broader leadership team

Leadership & Relationships

• Build strong relationships with all levels across the entire Group and key external stakeholders both in the Middle East and internationally
• Develop key relationships with EA/PAs across inD the Informa Group and DWTC
• Provide flexibility to cover team EAs absence as and when required
• Foster a collaborative high-performing team environment

Qualifications :

About You

Essential Skills & Experience

• Experience supporting C-level executives in a listed company
• Excellent verbal and written communication skills
• Strong interpersonal skills with an emphasis on working within a team-spirited environment
• High standards of accuracy quality and attention to detail
• Willingness to provide and accept feedback
• Strong literacy and verbal reasoning skills
• Proficient computer skills including Microsoft Office Suite (Word PowerPoint and Excel)
• Advanced MS Outlook and MS Word essential intermediate to advanced MS PowerPoint preferred
• Strong planning and organizational skills able to adapt and respond to the unexpected
• Confident proactive self-motivated and organized approach
• Reliable responsive discreet confidential and diplomatic
• Calm under pressure of short deadlines and unexpected change of plans
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Ability to structure own time and create transparent approach to workflow management
• Problem-solving/solution orientation
• Good eye for detail and commitment to high-quality outcomes

Additional Information :

Why Work at InD

Employee experience is very important to us at inD you will be joining a supportive diverse and ambitious team that welcomes all types of candidates.

Our Benefits Include:

• Learning and development plan to assist with your career development
• 25 days annual leave 4 days for volunteering and a day off for your birthday
• Excellent private medical 
• Share Match options - become a shareholder
• Regular social events and networking opportunities

Remote Work :

No

Employment Type :

Full-time

Experience: years
Vacancy: 1