Executive Assistant & Office Manager

YOUR TASKS

Carry out general executive assistant duties including typing developing co-coordinating and formatting presentations (PowerPoint) correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner
Vet all correspondence for Country Manager and draft responses or take other appropriate action
Organize and prepare luncheons meetings and events as required including staff conferences P.R. events and other including managing travel and accommodation
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
Manage Country Manager diary and ensure that all meetings are carried out as planned
Perform general office duties including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization
Manage the telephones of the Senior Management Team taking messages and dealing with enquiries as appropriate to enable all callers to have a point of Country Manager
Carry out general executive assistant duties including typing developing co-coordinating and formatting presentations (PowerPoint) correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner
Vet all correspondence for Country Manager and draft responses or take other appropriate action
Organize and prepare luncheons meetings and events as required including staff conferences P.R. events and other including managing travel and accommodation
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
Manage Country Manager diary and ensure that all meetings are carried out as planned
Perform general office duties including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization
Manage the telephones of the Senior Management Team taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events employee programs roadshows etc
Co-ordinate and produce the monthly report and Briefing Pack in adherence to deadlines
Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
Provide administrative and executive support for Area Senior Managers/GMB visiting the country
Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
Point of contact for customers & Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
Support Area/Global on locally organized events such as CBRs MEEG Functional meetings Events etc
Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR & other departments for approvals
Providing support for co-ordination of travel arrangements/hotels for big events
Handling Customer complaints escalated to the Country Manager
Coordinating and follow up with CS Operation and Sales. Ensure proper feedback is given to customers

Required Experience:

IC