Executive Assistant Functions

Location:

Dubai Dubai Emirate United Arab Emirates

Job ID:

R

Date Posted:

Company Name:

HITACHI ENERGY L.L.C

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

The Executive Assistant provides high-level administrative and operational support to the Business Unit Chief Financial Officer (CFO) and the Business Unit Global Head of HR. This role ensures smooth daily operations manages complex schedules and calendars prepares executive materials and coordinates key business cycles across Finance and HR. The ideal candidate is organized detailoriented proactive and able to manage sensitive information with the highest level of confidentiality.

How youll make an impact

• Manage complex calendars prioritize meetings and ensure optimal use of executive time for the CFO and Head of HR.

• Coordinate domestic and international travel and handle Concur expense reports with accuracy and compliance.

• Organize meetings end-to-end including agendas minutes follow-ups and logistical arrangements.

• Prepare briefing materials presentations reports and review decks for Finance and HR.

• Support onboarding for leadership team members and assist with Finance (month-end quarter-end budgeting) and HR cycles (talent reviews engagement surveys).

• Publish leadership communications on Viva Engage in collaboration with Internal Communications.

• Assist with special projects research data collection and cross-functional coordination.

• Serve as a key liaison across HRBPs Finance IT and other support functions.

• Manage office supplies workspace logistics and visitor coordination while maintaining a professional environment.

• Handle confidential financial employee and business information with integrity and discretion.

• You will be responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.

• Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Bachelors degree in business administration Communications or equivalent professional experience preferred.

• Minimum 5 years of experience supporting senior leaders; experience supporting Finance or HR executives is an added advantage.

• Strong proficiency in Microsoft 365 (Outlook PowerPoint Excel Teams SharePoint).

• Hands-on experience with Concur for travel and expense management.

• Excellent communication organizational and stakeholdermanagement skills.

• Ability to manage multiple priorities work under pressure and handle sensitive information with discretion and professionalism.

• High attention to detail accuracy and the ability to anticipate needs proactively.

• Demonstrated ability to work independently and adapt in a fastpaced environment.

• Strong interpersonal skills and the ability to build effective working relationships across teams.

• Commitment to confidentiality integrity and maintaining a high level of professionalism at all times.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Required Experience:

IC

Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full-Time
Experience: years
Vacancy: 1