Executive Assistant - Ras Al Khaimah

Position Summary

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.

Main Responsibilities

• Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.


• Manage calls by connecting Line Manager with required callers and vice versa.


• Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.


• Draft reports, memos, circulars and other correspondence as required.


• Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.


• Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.


• Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.


• Manage travel and accommodation services for the Line Manager.

Requirements

Qualifications

• Minimum of a HigherDiploma.


• Full English and Arabic proficiency are required.


• Intermediate computer literacy is required e.g. MS Office.

Experience

• Zero to two years of relevant experience.

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