Executive Assistant

JOB PURPOSE:

To provide administrative support by effectively handling correspondence documentation and other administrative tasks. To support the Business Head by maintaining scheduling travel arrangements directing communications enquiries and supporting on key documentation preparation.

KEY ACCOUNTABILITIES:

This section shall not be customized to reflect accountabilities which may be unique to one role. Please use Section 5 to capture any accountabilities specific to the role which are over and above those mentioned in this section.

Generic Accountability

• Act as the Business Head office point of contact for all administrative requests including but not limited to management of correspondence calendars and meetings travel logistical arrangements etc.

Specific Accountability

• Provide efficient secretarial and administrative support to the Business Head where needed and assist in all daily activities in a confidential manner to ensure the effective operations.
• Manage and prepare the calendar including scheduling and cancellation related to the meetings events conferences and teleconferencing to ensure the Business Head is informed of any cancelations or new meeting requests and other relevant information as directed by the office.
• Coordinate and manage logistics for the events engagements and meetings in which the Business Head is participating in coordination with the Protocol Assistant
• Assist the Business Head in the preparation of agenda presentations discussion points and supporting documents for meetings and conferences.
• Act as the Business Head point of contact for all administrative requests track and follow up on the status of periodic reports submission Business Head/s requests directions and any external bodies.
• Manage the Business Heads travel arrangements including itineraries flights accommodation expenses and any other travel needs
• Arrange travel itineraries and logistics for Business Heads visitors and coordinate with the Protocol Assistant to ensure compliance with relevant procedures and protocol when required
• Develop reports and briefs about the Business Heads visitors
• Develop and maintain a database and filing/archiving system for all files and records related to the Business Heads work while ensuring compliance with procedures for the integrity and confidentiality of data and files
• Maintain the Business Heads contact list including complete record of addresses telephone directory and communications of all stakeholders
• Maintain effective business relationships with the Business Head key stakeholders in order to facilitate the coordination between them and the Business Head office   
• Undertake any other tasks/ projects assigned by the Business Head.

Qualifications :

Minimum Qualification

• Bachelors degree in a related discipline.

Minimum Experience

• 5 - 8 years of relevant experience supporting executive and senior staff preferably in the banking sector.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Experience: years
Vacancy: 1