A NYC law firm is seeking an Executive Legal Assistant to provide administrative support for 2-3 Litigation Partners of the firm. The role handles billing support, calendar management and travel coordination for both domestic and international itineraries.
Responsibilities:
- Prepare, edit, and format correspondence, presentations, spreadsheets, memos, and other documents
- Arrange travel arrangements and create detailed travel itineraries for assigned attorneys
- Process and track client invoices
- Submit attorney expenses for reimbursement
- Proofread and enter time entries in the timekeeping system for assigned attorneys
- Proofread, review, edit and process monthly client bills
- Maintain attorneys’ calendars by arranging meetings, conference calls, depositions and providing reminders as necessary
- Manage business contacts
- Perform other administrative duties such as printing, copying, scanning, and filing documents
- Assist with internal and external events
- Assist with special projects
Requirements:
- Bachelor’s degree preferred
- 5+ years of experience supporting litigation partners of a NYC or NJ law firm
- Proficient in Microsoft Outlook suite
- Excellent organizational skills; strong attention to detail
- Ability to work well independently, as well as effectively within a team
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