Executive Secretary

Executive Secretary

Job Summary

Windmills Group established in 2016 is a leading asset valuation, building consulting and management advisory services firm based in the UAE. We provide precise valuations for residential, commercial, industrial and trade-related properties as well as plant machinery and equipment. Windmills also has a range of building consulting services such as reserve fund studies, building conditions audits and much more. With over 800 corporate clients and a global network in 13 countries, Windmills Group is recognized for its high-quality service and has received numerous awards from the Dubai Land Department and Real Estate Regulatory Agency.

Key Responsibilities

• Manage and maintain the Chairman s calendar including scheduling meetings appointments and key engagements
• Prepare meeting agendas take accurate minutes and coordinate timely follow-up actions and correspondence
• Manage incoming and outgoing communications including emails telephone calls letters and other correspondence
• Act as a key liaison between the Chairman and internal and external stakeholders ensuring clear and effective communication
• Coordinate with various departments to facilitate the timely provision of information reports and updates required by the Chairman
• Develop and maintain strong professional relationships with key clients partners stakeholders and business contacts
• Arrange and coordinate the Chairman s domestic and international travel including flights accommodation ground transportation and itineraries
• Plan organize and coordinate meetings corporate events conferences and other engagements as required
• Assist in preparing presentations briefing materials reports and other documents for strategic meetings and initiatives
• Conduct research gather relevant information and compile data to support the Chairman s decision-making and strategic priorities
• Draft proofread edit and format reports presentations correspondence and other business documents to a high professional standard
• Establish and maintain an organized and efficient filing and document-management system ensuring easy retrieval of records and information
• Handle highly sensitive confidential and business-critical information with the highest level of discretion and professionalism
• Respond promptly and effectively to urgent unexpected or high-priority matters exercising sound judgment and flexibility
• Monitor and follow up on outstanding actions commitments and deadlines to ensure timely completion
• Support the Chairman in managing priorities coordinating strategic initiatives and ensuring effective execution of key decisions
• Undertake special projects assignments and other responsibilities as delegated by the Chairman

Qualifications amp Skills

• Bachelor s degree or diploma in Healthcare Administration Nursing medical sciences or a related field
• Minimum of 2-4 years of experience in a similar executive-level support role
• Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook especially in booking and managing the chairman s calendar
• Strong organizational skills with keen attention to detail and problem-solving abilities
• Ability to handle confidential information with professionalism
• Strong interpersonal skills and customer service skills
• UAE experience will be an added advantage
• Excellent organizational and multitasking skills
• Strong writing and verbal communication skills in English

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