Job Description:
Procurement Officer Company: MMS(Maintenance and Management Solutions) Position Title: Procurement Officer Department: Procurement Reports To: Procurement Manager Employment Type: Permanent
Job Summary:
The Facilities Management Procurement Officer is responsible for sourcing, purchasing, and managing supplies, equipment, and services required for the efficient operation of facilities. This role ensures cost-effective procurement while maintaining quality standards, compliance with regulations, and timely delivery of goods and services. The officer will work closely with vendors, contractors, and internal stakeholders to support facility maintenance, repairs, and operations.
Key Responsibilities:
- Procurement & Vendor Management: Identify and evaluate suppliers, contractors, and service providers for facilities-related needs (e.g., maintenance, cleaning, security, HVAC, electrical, plumbing). Negotiate contracts, pricing, and terms with vendors to achieve cost savings and value for money. Prepare and process purchase orders (POs) in compliance with company policies and procurement regulations. Manage supplier relationships, monitor performance, and resolve any issues related to deliveries, quality, or invoicing. Maintain an up-to-date vendor database and ensure compliance with procurement policies.
- Inventory & Supply Chain Management: Monitor inventory levels of facility supplies and equipment, ensuring timely replenishment. Coordinate with facility managers to forecast procurement needs and prevent shortages. Implement cost-saving initiatives such as bulk purchasing or long-term supplier agreements.
- Compliance & Documentation: Ensure all procurement activities comply with organizational policies, industry standards, and legal regulations. Maintain accurate records of purchases, contracts, and supplier agreements. Assist in audits and prepare reports on procurement activities, expenditures, and savings.
- Stakeholder Coordination: Collaborate with facility managers, finance teams, and department heads to understand procurement requirements. Liaise with internal teams to ensure timely delivery and installation of procured goods/services. Provide support in emergency procurement situations (e.g., urgent repairs, equipment failures).
Qualifications & Skills:
- Education & Experience: Bachelor’s degree in Business Administration, Supply Chain Management, Facilities Management, or a related field. Proven experience (5+ years) in procurement, preferably in facilities management, construction, or property management. Familiarity with procurement software (e.g., SAP, Oracle) and inventory management systems.
- Skills & Competencies: Strong negotiation and vendor management skills. Excellent organizational and time management abilities. Analytical mindset with attention to detail. Knowledge of procurement regulations and contract management. Proficiency in Microsoft Office (Excel, Word, PowerPoint). Ability to work under pressure and meet deadlines.
Working Conditions:
Office-based with occasional site visits to inspect deliveries or vendor performance. May require overtime during peak procurement periods or emergencies.
Performance Metrics:
Cost savings achieved through strategic procurement. Vendor performance and compliance with SLAs. Timeliness and accuracy of procurement processes. Reduction in procurement-related discrepancies or delays.
Job Types:
Full-time, Permanent Pay: QAR1.00 per month
Work Location:
In person
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