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Elantis is hiring one federal proposal writer in India who delivers at least 1 RFI response every working day and at least 1 RFP response every week. They use AI for speed, but the final text must read as written by an experienced person and be 100% accurate.
Job description
About the role.
Elantis is building a US federal practice in IT staffing, cloud security, AI solutions and AI governance. You will own the written side of that pipeline: finding the right notices, answering RFIs and Sources Sought fast, and building compliant RFP volumes. We use AI heavily. We need a writer who directs AI, checks every claim, and rewrites the output so a Contracting Officer reads it as a confident, specific, human response.
What you will do
Screen SAM.gov and agency forecasts daily; shortlist notices that fit our NAICS codes , , , , ) and set-asides.
Deliver at least 1 RFI / Sources Sought response every working day, each tailored to the agency's stated questions.
Deliver at least 1 RFP response per week: shred Sections L and M, build the compliance matrix, draft technical and management volumes, and track Q&A deadlines.
Write past performance write-ups, capability statements, resumes and key personnel narratives in federal format.
Use AI tools (Chat GPT, Claude, Copilot, Gemini) with structured prompts and a controlled content library; never submit unedited AI text.
Fact-check every number, contract reference, certification and claim against source records before submission.
Keep a reusable boilerplate library: corporate overview, QA/QC, transition, staffing, security, AI governance.
Flag go/no-go risks: incumbent strength, unrealistic scope, missing certifications, clearance or teaming gaps.
Hand over a daily status note to US leadership before end of shift.
What success looks like at 90 days
Measure
Target
RFI / Sources Sought responses submitted
60+ (at least 1 per working day)
Compliance errors caught after internal review
0 missed page limits, fonts, or required forms
RFP responses submitted
12+ (at least 1 per week)
Content library
25+ reviewed, reusable sections
AI-detection / "generic tone" flags by reviewer
Fewer than 1 in 10 submissions
Qualifications
Required
4–5+ years of proposal or bid writing; at least 3 of those years on US federal bids, active in 2023 or later.
Has written complete responses to RFIs, Sources Sought, and RFPs issued on SAM.gov or GSA e Buy.
Working knowledge of FAR Parts 15, 12 and 19, Section L/M structure, compliance matrices, and color team reviews (Pink, Red, Gold).
Understands set-asides (8(a), SDVOSB, WOSB, HUBZone, Small Business) and contract vehicles (GSA MAS, SEWP, CIO-SP, OASIS+).
1+ year using generative AI for writing work, with a repeatable prompting and editing method.
Excellent written US English: plain language, active voice, no filler.
Available 3 PM–12 AM IST, five days a week, with reliable power and internet backup.
Preferred
Bids in IT services, cloud, cybersecurity, AI, or IT staffing.
APMP Foundation or Practitioner certification.
Experience with Gov Win, Higher Gov, Gov Tribe, or Loopio / Responsive.
Worked with US-based capture teams across time zones.
Proof required with the application
(no proof, no interview)
Evidence
What we check
2 redacted federal submissions from 2023 onward (1 RFI or Sources Sought, 1 RFP volume)
Solicitation number, agency, and their own sections marked
Solicitation numbers for 5 bids they worked on
We verify each on SAM.gov
Role on each bid
Writer, coordinator, or manager — and what they personally wrote
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