Federal Proposal Writer (AI-Augmented) — JD & Skills Assessment

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Elantis is hiring one federal proposal writer in India who delivers at least 1 RFI response every working day and at least 1 RFP response every week. They use AI for speed, but the final text must read as written by an experienced person and be 100% accurate.

Job description

About the role. Elantis is building a US federal practice in IT staffing, cloud security, AI solutions and AI governance. You will own the written side of that pipeline: finding the right notices, answering RFIs and Sources Sought fast, and building compliant RFP volumes. We use AI heavily. We need a writer who directs AI, checks every claim, and rewrites the output so a Contracting Officer reads it as a confident, specific, human response.

What you will do

• Screen SAM.gov and agency forecasts daily; shortlist notices that fit our NAICS codes , , , , ) and set-asides.
• Deliver at least 1 RFI / Sources Sought response every working day, each tailored to the agency's stated questions.
• Deliver at least 1 RFP response per week: shred Sections L and M, build the compliance matrix, draft technical and management volumes, and track Q&A deadlines.
• Write past performance write-ups, capability statements, resumes and key personnel narratives in federal format.
• Use AI tools (ChatGPT, Claude, Copilot, Gemini) with structured prompts and a controlled content library; never submit unedited AI text.
• Fact-check every number, contract reference, certification and claim against source records before submission.
• Keep a reusable boilerplate library: corporate overview, QA/QC, transition, staffing, security, AI governance.
• Flag go/no-go risks: incumbent strength, unrealistic scope, missing certifications, clearance or teaming gaps.
• Hand over a daily status note to US leadership before end of shift.

What success looks like at 90 days

Measure

Target

RFI / Sources Sought responses submitted

60+ (at least 1 per working day)

Compliance errors caught after internal review

0 missed page limits, fonts, or required forms

RFP responses submitted

12+ (at least 1 per week)

Content library

25+ reviewed, reusable sections

AI-detection / "generic tone" flags by reviewer

Fewer than 1 in 10 submissions

Qualifications

Required

• 4–5+ years of proposal or bid writing; at least 3 of those years on US federal bids, active in 2023 or later.
• Has written complete responses to RFIs, Sources Sought, and RFPs issued on SAM.gov or GSA eBuy.
• Working knowledge of FAR Parts 15, 12 and 19, Section L/M structure, compliance matrices, and color team reviews (Pink, Red, Gold).
• Understands set-asides (8(a), SDVOSB, WOSB, HUBZone, Small Business) and contract vehicles (GSA MAS, SEWP, CIO-SP, OASIS+).
• 1+ year using generative AI for writing work, with a repeatable prompting and editing method.
• Excellent written US English: plain language, active voice, no filler.
• Available 3 PM–12 AM IST, five days a week, with reliable power and internet backup.

Preferred

• Bids in IT services, cloud, cybersecurity, AI, or IT staffing.
• APMP Foundation or Practitioner certification.
• Experience with GovWin, HigherGov, GovTribe, or Loopio / Responsive.
• Worked with US-based capture teams across time zones.

Proof required with the application (no proof, no interview)

Evidence

What we check

2 redacted federal submissions from 2023 onward (1 RFI or Sources Sought, 1 RFP volume)

Solicitation number, agency, and their own sections marked

Solicitation numbers for 5 bids they worked on

We verify each on SAM.gov

Role on each bid

Writer, coordinator, or manager — and what they personally wrote

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