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Elantis is hiring one federal proposal writer in India who delivers at least 1 RFI response every working day and at least 1 RFP response every week. They use AI for speed, but the final text must read as written by an experienced person and be 100% accurate.
Job description
About the role. Elantis is building a US federal practice in IT staffing, cloud security, AI solutions and AI governance. You will own the written side of that pipeline: finding the right notices, answering RFIs and Sources Sought fast, and building compliant RFP volumes. We use AI heavily. We need a writer who directs AI, checks every claim, and rewrites the output so a Contracting Officer reads it as a confident, specific, human response.
What you will do
- Screen SAM.gov and agency forecasts daily; shortlist notices that fit our NAICS codes , , , , ) and set-asides.
- Deliver at least 1 RFI / Sources Sought response every working day, each tailored to the agency's stated questions.
- Deliver at least 1 RFP response per week: shred Sections L and M, build the compliance matrix, draft technical and management volumes, and track Q&A deadlines.
- Write past performance write-ups, capability statements, resumes and key personnel narratives in federal format.
- Use AI tools (ChatGPT, Claude, Copilot, Gemini) with structured prompts and a controlled content library; never submit unedited AI text.
- Fact-check every number, contract reference, certification and claim against source records before submission.
- Keep a reusable boilerplate library: corporate overview, QA/QC, transition, staffing, security, AI governance.
- Flag go/no-go risks: incumbent strength, unrealistic scope, missing certifications, clearance or teaming gaps.
- Hand over a daily status note to US leadership before end of shift.
What success looks like at 90 days
Measure
Target
RFI / Sources Sought responses submitted
60+ (at least 1 per working day)
Compliance errors caught after internal review
0 missed page limits, fonts, or required forms
RFP responses submitted
12+ (at least 1 per week)
Content library
25+ reviewed, reusable sections
AI-detection / "generic tone" flags by reviewer
Fewer than 1 in 10 submissions
Qualifications
Required
- 4–5+ years of proposal or bid writing; at least 3 of those years on US federal bids, active in 2023 or later.
- Has written complete responses to RFIs, Sources Sought, and RFPs issued on SAM.gov or GSA eBuy.
- Working knowledge of FAR Parts 15, 12 and 19, Section L/M structure, compliance matrices, and color team reviews (Pink, Red, Gold).
- Understands set-asides (8(a), SDVOSB, WOSB, HUBZone, Small Business) and contract vehicles (GSA MAS, SEWP, CIO-SP, OASIS+).
- 1+ year using generative AI for writing work, with a repeatable prompting and editing method.
- Excellent written US English: plain language, active voice, no filler.
- Available 3 PM–12 AM IST, five days a week, with reliable power and internet backup.
Preferred
- Bids in IT services, cloud, cybersecurity, AI, or IT staffing.
- APMP Foundation or Practitioner certification.
- Experience with GovWin, HigherGov, GovTribe, or Loopio / Responsive.
- Worked with US-based capture teams across time zones.
Proof required with the application (no proof, no interview)
Evidence
What we check
2 redacted federal submissions from 2023 onward (1 RFI or Sources Sought, 1 RFP volume)
Solicitation number, agency, and their own sections marked
Solicitation numbers for 5 bids they worked on
We verify each on SAM.gov
Role on each bid
Writer, coordinator, or manager — and what they personally wrote
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